Job Posting Title:
Executive Assistant ILM London (Maternity Cover)Req ID:
10066360Job Description:
Position Summary
12 month FTC Maternity Cover
We are looking for an excellent Executive Assistant who can provide proficient , proactive and flexible support to the London Studio Executive team. This professional will encapsulate the innovative spirit that defines ILM.
The Executive Assistant is responsible for complex diary management, international travel co-ordination, arrangement of reviews, interviews, client meetings, reconciling expenses and high profile client liaison.
What You’ll Do
Organise and maintain diaries and making appointments for several Executives on a daily basis – managing their diary and responding to meeting requests on their behalf
Act as the Executives’ first point of contact with people from both inside and outside the organisation
Screen phone calls, enquiries and requests, and handling them when appropriate
Prepare and/or draft correspondence and prioritising items that need attention
Prepare reports by researching and analysing information
Produce documents, briefing papers and presentations
Coordinate document signatures, copying and dissemination
Prepare extensive personal and company expenses
Collaborate with Finance to ensure invoices and expenses are processed in a timely manner
Book all travel and accommodation requirements, ensuring schedules are updated
Proactively assist will all general administrative functions as needed/requested
Undertake ad-hoc projects as required
Meeting document preparation including agenda preparation and distribution
Attend meetings and take minutes as required
Book all meeting rooms and facilities as requested
Coordinate and meet on-site visitors to the studio
Order, buy, or pick up catering as needed
Provide support with various mailings and gifts
What We’re Looking For
Experience of working within a fast-paced and creative industry delivering high levels of service required
Proven extensive experience within an Executive Assistant role required
Excellent verbal and written communication skills
Must be extremely detail-oriented, organised and proactive
High levels of accuracy and attention to detail when under pressure
Outwardly demonstrates a positive, helpful and ‘can do’ attitude to work, always embracing tasks with an enthusiasm and drive to get things done
Able to build a strong rapport with employees at all levels
Must be trustworthy and have a flexible and professional disposition
Demonstrates professionalism and ability to maintain the highest level of confidentiality
Ability to manage and thrive within an ambiguous environment
Highly innovative and creative in approach to accomplish work
Experience of collaborating within a US organisation beneficial
Experience of project management beneficial
Must be proficient with the following software; MS Word, Excel, Power Point, Google Suite and Video conferencing
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Job Posting Segment:
ILM LondonJob Posting Primary Business:
ILM LondonPrimary Job Posting Category:
Executive SupportEmployment Type:
Full timePrimary City, State, Region, Postal Code:
London, United KingdomAlternate City, State, Region, Postal Code:
Date Posted:
2023-10-09More Information
Application Details
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Organization Details
9151 ILM (UK) Ltd. GB