COMPLETE 秘书，销售部 Secretary, Sales - Shanghai, China

Job Posting Title:

秘书，销售部 Secretary, Sales

Req ID:

10058119

Job Description:

职位介绍：

作为秘书，销售部，您将向整合平台总监以及资深经理，销售计划和业务整合汇报，并且支持他们的行政和文秘工作。

工作内容：

• 您需要发起并管理会议（包括电话会议）与活动日程安排；
• 您需要协调，跟进并追踪整合平台 / 销售计划和业务整合的相关项目；
• 您需要根据需要利用微软PowerPoint, Excel 和 Word软件，支持管理层交流与沟通。
• 您需要计划并安排管理层的差旅行程；
• 您需要及时提交差旅报销文件；
• 您需要管理行政事务包括管理Outlook邮件日历，阅读/整理电子邮件，会议纪要，支持文具管理等工作；
• 您需要为团队管理存档系统；
• 在需要的时候，您将接替其他秘书的工作；
• 在需要的时候，您将支持销售部的行政工作以及跟踪销售业绩报告;

我们希望您：

• 有3-5年在跨国公司担任行政助理或总监助理的工作经验为佳；
• 本科以上学历，行政管理或文秘相关专业为佳；
• 精通微软办公软件，如Word、PowerPoint和Excel；
• 具有出色的组织能力，注重细节；
• 具备抗压能力，能在不影响质量的前提下同时处理各个优先级的工作；
• 具备团队合作能力，配合团队成员，与内外部组织成员合作；
• 具备优秀的中英文书面与口语沟通能力；
• 积极主动，有上进心，对不同的文化具备敏感度；
• 灵活并能接受不同的工作任务；

Job Summary:

As a Secretary, Sales you will report to the Director, Integrated Platforms and Senior Manager, Sales Planning & Business Integration and support them with administrative and secretarial work.

Key Responsibilities:

• Arrange and coordinate meetings, conference calls, activities, and team events;
• Coordinate, follow up & track key projects related to Integrated Platforms / Sales Planning & Business Integration;
• Support the development and preparation of executive level communications utilizing Microsoft PowerPoint, Excel and Word as needed;
• Plan and organize travelling and logistics arrangements including visiting executives;
• Prepare and submit travel and expense reports;
• Administrative tasks including coordinating Outlook calendars, reading/routing e-mails, meeting minutes and office supplies;
• Set up and manage shared drives and other filing and retrieval systems;
• Back up other secretaries if needed;
• Support Sales Team with administrative tasks and Sales Tracking reports as needed;

Desired Qualifications:

• 3-5 years of experience in an administrative assistant or executive assistant role in a multi-national company is preferable;
• Bachelor’s degree or above, major in administration or secretary is preferable;
• Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint;
• Excellent organizational skills and attention to detail;
• Ability to work under pressure and handle multiple priorities without jeopardizing quality;
• Ability to work well in a team environment, to collaborate and interface with team members internally and externally within the organization;
• Proficient in spoken and written Chinese and English;
• Proactive, self-motivated, and culturally sensitive;
• Flexible and embraces diversity of job tasks/varieties;

Job Posting Segment:

Commercial Strategy

Job Posting Primary Business:

Sales (SHDR)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Shanghai, China

Alternate City, State, Region, Postal Code:

Date Posted:

2023-09-27