COMPLETE Executive Assistant to SVP Media Distribution EMEA - London, United Kingdom

• Accountable to UK/Regional Content & Affiliate Sales leadership team, the role will report to Director, Affiliate Distribution & Content Sales Planning who will oversee EA resource for the leadership team and ensure appropriate resource allocation and support is provided across multiple stakeholders 

• Diary Management: actively manage and implement effective day-to-day diary organization for UK Content & Affiliate Sales leadership team; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required; and actively support daily time management between meetings.  

• Meeting Management: plan and schedule all internal and external meetings for UK/Regional Content & Affiliate Sales leadership team; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required. 

• Travel & Accommodation: manage all travel, transport and accommodation requirements including itineraries and bookings; and ensure all bookings are made within budget and in line with TWDC Travel & Expense policy. 

• Expenses: collate and file all expenses accurately and within required time-frame; and ensure all technical training in support of the above is completed and refreshers attended where required. 
   

• Office Management: manage TWDC administrative systems (e.g. SAP, Condecco, etc.); support UK Content & Affiliate Sales leadership team with miscellaneous tasks; and liaise with staff, suppliers and clients, as required. 

• Team Assistance: support wider UK Content & Affiliate Sales leadership team in organising and implementing events, screenings and department functions as directed by the executive team. 
   

• Department Ambassador: act as central administrative point of contact for the UK Content & Affiliate Sales team both internally and externally; ensure timely and professional handling of all queries; and manage and maintain filing systems, consistently seeking out improvements.

The Experience We Require From You

• Proven experience as a Personal/Executive Assistant to Senior Executives 

• Demonstrable working knowledge of MS Office, SAP, Concur and other associated administrative systems. 

• Experience working in a fast-paced, large multi-national organization. 

• Able to work on own with minimal input from others but manage to get the job completed 

• Multi-tasking with tenacity to handle working with multiple stakeholders 

• Flexes to demands of role and support required to ensure timely delivery 

• Detail orientated – manage detail, manage nuances and document accurately 

• Strong team player

• Ability to solve problems by efficient decision making 

• MS Office application skills desirable