COMPLETE Secretary - Shanghai, China

Job Posting Title:

Secretary

Req ID:

10064039

Job Description:

Position Overview

Ensure daily prioritization of communication, meetings, and action items. Proactively manage the Show team’s calendars and coordinate meetings, as directed by the Show team leader.  Provide overall office administration and organizational task support, including screening and routing phone calls, preparing expense reports and processing workflow requirements with the highest degree of confidentiality – exercising discretion, judgment and diplomacy. Provide additional office support to the team including, but not limited to, ordering miscellaneous office supply items for the department, receiving packages, and assisting in event or meeting set-up and prep. Display initiative, ingenuity and constant communication as a consistent means of accomplishing these activities.

Key Responsibilitiesx

Provide administrative support for the Show team:

• Help consolidate data and prepare weekly reports.
• Assist Manager in administrating on-boarding of new team members, running regular reports, and when needed, consolidating data and granting access according to the updated reports.
• Assist and provide logistic support to team, which includes, but not limited to ordering stationary, registering visitors, and filling in applications forms.
• Liaise with vendors, process payment requisitions, create purchase orders, receive goods and communicate between external and internal.
• Keep an accurate track on goods and supplies.
• Provide tracking and visa support for all international travelers.

Required Qualifications

• Strong communication skills.
• Strong technical proficiency in Outlook, Excel, Word and PowerPoint.
• Ability to manage time, follow through and deliver on multiple tasks.
• Ability to be a self-starter with strong attention to details.
• Demonstrated partnering skill and ability to build effective relationships with diverse Cast Members.

Desired Qualifications

• Proficient in typing.
• Bachelor’s degree.
• 3 years of administrative or similar experience.

Job Posting Segment:

WDI

Job Posting Primary Business:

WDI WFOE (SHDR)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Shanghai, China

Alternate City, State, Region, Postal Code:

Date Posted:

2023-10-09