COMPLETE Administration Officer - QLD Carseldine Care Services

Job Description:

Why become part of the St Vincent’s Care family?

For more than 175 years, St Vincent’s Care Services (SVCS) has been a leading Catholic provider of Aged Care Services in Australia and the legacy of compassion, justice, integrity and excellence entrusted to us by the Sisters of Charity and their Founder Mary Aitkenhead continues to inspire our work today.

About the Opportunity:

As our customer-focused Property and Infrastructure Administration Coordinator you will provide effective administration of transactions and data to ensure that the asset and maintenance services provided by employees and contractors are performed efficiently, compliantly, on time and cost effectively. This diverse role will suit an organised process driven applicant to provide a strong administrative platform to increase the output and efficiency of the property and infrastructure team.

Reporting to the National Property and Infrastructure Manager, as part of the Corporate Services team, you will be part of a national, progressive healthcare organisation.  We are committed to equal employment opportunity, ethical practices, and the principles of cultural diversity.

The successful candidate will be based at our Carseldine Residential Aged Care Facility.  The role is a permanent full-time position.

Key responsibilities of the role:

• Day to day transaction management of capital expenditure requests, purchase orders, goods receiving and invoice processing

• Scheduling Trades and Contractors to perform maintenance and project works, and ensuring that planned works are carried out

• Administration support to national Property and infrastructure team and Residential Aged Care facility maintenance teams

• Consistent application of policy and procedure and maintenance of project documentation across the national business

• Maintaining relationships with Suppliers, Contractors, Trades and various key internal  stakeholders

• Ongoing review and improvement of processes and systems.

Things that work for you:

• Opportunity to join a modern residence redefining the expectations of aged care

• Competitive salary packaging options up to $15,990, Novated leasing, plus an optional Meals and Entertainment card up to $2,650 per annum

• Opportunity to work for the nation’s largest Catholic not-for-profit health and aged care provider, with a rapidly growing and progressive vision

• Friendly team environment with a great community care spirit

• Ability to visibly see your impact on the business and its service

• No cost uniforms and training

• Free annual flu vaccination

• Employee Assistance Program for staff and their families

• Access to the Fitness Passport (FP)

Things that work for us:

• Demonstrated experience in construction or property office administration

• Demonstrated experience in computerised management systems: finance, maintenance and/or customer relations

• Demonstrated experience in an accounts payable environment

• Demonstrated customer service experience

• Strong communication skills and high attention to detail

• Sound Microsoft office (MS Excel, Word, outlook) and business software skills including MS D365 desirable

• Excellent time management skills including the ability to work methodically and meet deadlines

• Current flu (2023) and COVID-19 vaccination

• National Police Certificate (within the last 6 months)

• NDIS Worker Screening Check may be a requirement of this role.

Reconciliation Action Plan

St Vincent’s Health Australia embraces Aboriginal and Torres Strait Islander people’s unique perspectives, knowledge, and cultural. We strive to achieve better physical, mental, and spiritual health outcomes through continued connection with Aboriginal and Torres Strait Islander communities. We understand the need to effectively engage with Aboriginal and Torres Strait Islander communities to influence decision making at all levels and to create opportunity through sustainable and culturally safe employment. 

As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit http://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au  

Interested?

No agencies please.

This role is subject to the completion of pre-employment checks which may include reference checks, a national criminal history check, work rights and evidence of immunisation history including COVID-19 and the 2023 influenza vaccination.

Position Description and Critical Job Demands Checklist:

Contact Details:

Craig Livingstone

Alternate Contact:

Closing Date:

9 December 2023 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct