COMPLETE UNIV - Procurement Specialist II, College of Health Professions, Department of Rehabilitation Sciences - Charleston

Job Description Summary

This position is responsible for conducting procurement and fixed assets activities for the Department of Rehabilitation Sciences. This position reports directly to the Department of Rehabilitation Sciences Accountant/Fiscal Analyst III in the College of Health Professions. Must be able to make decisions independently while analyzing complex information, using sound judgement and work with minimal supervision.

Applicants who are interested in applying, please submit a cover letter and resume.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000231 CHP - Rehab Sciences Admin

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

$37,860 - $53,957 - $70,054

Scheduled Weekly Hours

40

Work Shift

Job Description

35% PROCUREMENT PROCESSES:

Analyzes University and state policies and procedures and determines best practices for submitting all procurement requests. Uses comprehensive knowledge to make proposals for departmental changes in procurement policy and procedures. Creates and processes procurement and UMA (University Medical Associates) check request transactions in the Department of Rehabilitation Sciences in accordance with State Procurement Code, MUSC (Medical University of South Carolina), UMA, FRD (Foundation for Research Development), and CHP policies and procedures. Procurement transactions include travel reimbursement, purchasing card transactions, requisitions, and ISD’s (Internal Service Deliveries). Ensures transactions are accurate, processed timely, and approved. Serves as a departmental procurement subject matter expert by maintaining a training presentation and conducting annual training for departmental faculty/staff to advise them of best practices. Coordinates with other college departments, vendors, and University departments to complete procurement transactions.

25% DATA ANALYSIS:

Creates and prepares annual and monthly data analysis on non-personnel expenses to include but not limited to division expenses of supplies and contractual services, travel by faculty and division, UMA, FRD, telephone/cellular usage, deposits and FRD deposits, preceptor tracking, presidential scholarship and start-up funds for the Administrative Manager, Fiscal Analyst, and Division Directors. Completes quarterly projections of each division's spending rates to analyze their trends. Prepares a profit and loss statement on individual continuing education conferences for the Administrative Manager, Fiscal Analyst, and Division Directors.

20% PURCHASING ALLOCATION:

Allocates all purchasing card transactions in and notifies the University Procurement Purchasing Card Liaison of any unauthorized purchases. Review non-personnel transactions in OurDay and problem-solve incorrect allocation of expenditures. Prepares UMA and MUSC deposits.

10% FIXED ASSETS AND FACILITIES:

Tracks and assigns Fixed Asset inventory for the Department of Rehabilitation Sciences according to MUSC and CHP policies and procedures. Fixed Asset activities include but are not limited to preparing fixed asset paperwork for new purchases, maintaining the inventory database, completing University annual inventory reports, surplus outdated equipment, and prepare University Risk Management insurance claim forms for lost and/or stolen equipment. Works with the College Facility Coordinator to perform departmental activities associated with facilities, space, and maintenance. Facilities activities include but not limited to coordinating office cleaning requests, ensure work orders and maintenance calls are entered and updated in Sharepoint, initiate Engineering and Facilities work orders and responsible for key control property.

5% DEPOSITS:

Works with the Foundation for Research Development office to make deposits and process expenditures in existing and new FRD accounts. Reconciles accounts against known transactions and provides monthly analysis to the Department of Rehabilitation Sciences Administrative Manager and Fiscal Analyst.

5% OTHER DUTIES:

Other duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and three years of procurement or contracts experience. A bachelor's degree and one year of procurement or contracts experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to climb stairs. (Infrequent) Ability to climb ladders. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Continuous) Ability to work from elevated areas. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to twist at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Possess good grip strength. Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Frequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Frequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Frequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Frequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Ability to be qualified physically (by medical personnel) for respirator use, initially and annually. Ability to use hand/power tools. (Frequent) Additional New Requirements: Ability to obtain and maintain a valid drivers license. Computer literacy. Ability to work overtime as required.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees