Job Description:
Family friendly part time fixed term 19 hours per week
Role is located in East Melbourne
Friendly and supportive team environment
About the Role
The primary responsibility of this position is to provide effective operational administration support to the staff at the Centre for Palliative Care in their day-to-day activities. The incumbent will need to have a high level range of administrative skills; excellent computer literacy, and possess a self-driven approach to managing tasks and refining processes.
The position reports to the Senior Administrative Team Leader in collaboration with the Operations Manager and will work closely and cooperatively with the other Palliative Care Administration Officers.
Classifications for this position will be HS2-HS21 ($66,768 - $72,134 per annum pro rata)
Duties
Provide administrative and infrastructure support to the Senior Administrative Team Leader, Operations Manager and the wider administrative operations of the Centre for Palliative Care
Provide practical assistance to CPC staff with functioning of office environment (mail, stationery, IT assistance, etc.) in consultation with line manager.
Maintain a system for contract management
Assist with planning and preparing relevant Centre activities
Prepare agendas and take minutes for relevant committees
Maintain effective electronic file management system and IT support processes
Your contribution
Demonstrated experience in an Administration Officer role with the provision of administrative support to a diverse work group in a health and/or university setting
Experience in providing administrative support to research projects and programs
Demonstrated ability to work with a range of key stakeholders to develop effective relationships and partnerships
Demonstrated self-driven approach to achieving tasks according to deadlines, with excellent organisational planning skills and problem solving abilities to refine processes
Demonstrated highly developed written and oral communication skills and interpersonal skills
High-level attention to detail and accuracy with the proven ability to prepare high-level quality documentation
Proven ability to work independently with a demonstrated ability to be self-directed with workflow planning and management
Proven ability to work in a team in a very busy and dynamic environment
Computer literacy, including high level skills related to of MS Word and Excel, experience with publication referencing systems and other software packages
Experience in maintaining databases, website and filing systems accurate and up-to-date
What we Offer
Salary Packaging – Increase your take home pay!
Employee Assistance Program
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Discounts and Promotions always available through our Foundation
Career development & advancement encouraged
Culture of continuous improvement
Flexible working arrangements
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
About Palliative Care Services
The Centre for Palliative Care (CPC) is part of St. Vincent’s Hospital, and is a Collaborative Centre of the University of Melbourne, with a state-wide role in palliative care education and research. For more information, please see www.centreforpallcare.org
St Vincent’s Palliative Care Services encompass a purpose built 16 inpatient bed unit at Caritas Christi at Kew; a hospital based Palliative Care Consultancy Service in Fitzroy; and the Centre for Palliative Care.
Applications
Applicants must apply on-line through the St Vincent’s Hospital Website - www.svhm.org.au - and submit a Curriculum Vitae, along with an accompanying letter outlining the applicant’s reasons for the position application. The names and contact details of three referees is also required.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
Enquiries can be directed to Michael Bramwell, Operations Manager - Palliative Care Services via email on michael.bramwell@svha.org.au or by telephoning (03) 9416 0000
Position Description and Critical Job Demands Checklist:
Review the following documents:JR133885_PD - Operations Administration Officer Palliative Care 2023.pdf
Contact Details:
Michael.Bramwell@svha.org.au; Operations Manager Palliative Care Tel: 9231 1923Alternate Contact:
Michael.Bramwell@svha.org.auClosing Date:
18 December 2023 11:59pmReconciliation Action Plan:
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au
View Reconciliation Action Plan
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