COMPLETE Administration Assistant - VIC Berengarra House

Job Description:

• Part time, 16 hours per week, permanent or 12 months fixed term
• Excellent benefits including salary packaging
• Kew location

About the Role

We are seeking a highly experienced and self-motivated Administrative Assistant to work as a member of our dedicated team. You will provide reception and administrative support for a residential aged care service. Your customer/consumer base is diverse – our valued older residents, their carers, families and professional staff. You will work a rotating roster that comprises weekdays, one weekend in every three, and public holidays if they fall on your rostered working days.

• Provide an exceptional customer service experience with a positive attitude and strong attention to detail.
• Coordinate the day-to-day communication and administrative processes including telephone calls and email, message relaying and data processing, data base management, maintaining effective and accurate filing systems, and confidential record keeping.
• Maintain bookkeeping, management of payments/cash and petty cash.
• Manage office supplies and equipment.
• Identify and implement improvements to maximise efficiencies and best outcomes.

Classifications for this position will range from HS2 - HS21 ($66,768 - $72,134 per annum pro rata).

Your Contribution

• Recent experience of administrative functions including telephone enquiries, data base and record management, management of payments and petty cash 
• Certificate/Diploma in Business Administration desirable
• High level of customer service skills, with strong attention to detail and excellent communication skills
• Demonstrated ability to negotiate with all stakeholders so that mutually beneficial outcomes are achieved.
• Demonstrated proficiency in all aspects of MS™ Office suite of Word/Excel/PowerPoint. Experience with MS™ Access desirable but not essential
• Current NDIS Worker Screening Check, or willing to obtain

What We Offer

• Being a part of a collaborative and passionate team
• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging benefits for living expenses, meals and holiday accommodation – Increase your take home pay!
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About Berengarra

Berengarra is a purpose built 90 bed aged care home, providing accommodation and care for 60 general residents and 30 aged person’s mental health residents. It is co-located with St George’s Hospital in Kew. The care model for Berengarra is person-centered and has at its core the undertaking to ensure that each person’s ability to make choices in every aspect of their lives is supported, in a homely living environment.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

• Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Position Description and Critical Job Demands Checklist:

Review the following documents:

JR133859_Administration Assistant Berengarra PD.pdf

Contact Details:

margaret.curtis@svha.org.au

Alternate Contact:

sharyn.baker@svha.org.au

Closing Date:

23 December 2023 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct