COMPLETE UNIV - Accountant/Fiscal Analyst III - Psychiatry: Admin - IOP - 67 PRESIDENT ST.

Job Description Summary

In conjunction with and in the absence of the Division Administrator, Departmental Finance Administrator and Vice Chair for Finance and Administration, coordinates the business management functions of grants and contracts and unrestricted funds for multiple divisions/programs in the Department of Psychiatry and Behavioral Sciences.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001040 COM PSYCH Admin Operations CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

FLSA: Salaried

Work Schedule: M-F, Hour To Be Determined Upon Hire; Future hybrid schedule possible after training period is complete.

Job Duties:

• 35% Unrestricted: Manages all accounting and financial reporting of MUCU, MUSCP, and MUSCF accounts for assigned divisions in the Department of Psychiatry. Responsibilities include strong understanding of all revenue streams and expenses per Funds Flow plan. Prepares, implements and manages divisional Funds Flow plans to ensure budgetary compliance. Responsible for entering and tracking all divisional contracts in SIMPLR and invoicing all vendors timely. Provides analytical financial reporting for Department leadership to make executive decisions. Responsible for timely and accurate reconciliations and correct adjustments of AR and encumbrances of non grant sources. Monitoring and resolving cash deficits. Tracking specific commitments made by Department Leadership. Knowledge of operational spending vs discretionary spending. Meets regularly with Department Leadership. Expert performance includes but is not limited to working closely with Department Leadership on problem resolution. Anticipates problems, and proactively puts measures in place to proactively prevent problematic issues. Preparation and distribution of PI reports as needed.
• 30% Grants: Manages financial administration for all Division FDMs including Federal and Foundation grants for assigned divisions in the Department of Psychiatry. Plans, coordinates and performs complex administrative and business management activities related to post award administration. Post award financial management will include accounting and reporting of personnel and non personnel transactions, monitoring spending, forecasting, and preparing financial reports. Responsible for ensuring all activities are in compliance with Federal, State, and Institutional policies and award specific regulations and requirements. Management of funds to prevent overspending. Timely preparation and distribution of PI Reports. Timely notification of important issues to Department Leadership. Works closely with GCA on FFRs and timely close out of sponsored projects. Works closely with department leadership on problem solving by anticipating potential issues, and proactively puts effective measures in place.
• 15% Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in assigned divisions/programs. Works closely with Department Leadership and Grant and Finance colleagues to ensure proactive submission of PEAR and PAR forms and ASWs, accurate accounting of research effort and adherence to divisional funds flow plan. Coordinates quarterly effort reporting process ensuring compliance with Federal, State, Institutional, and agency specific guidelines.
• 10% Responsible for assigned divisions Timekeeping in OurDay, and sending out OurDay reports.
• 10% Assists the Financial Director and Vice Chair for Finance with accounting activities in the Administration budget to include assisting with budget development, reviewing budget to actual variances, and monitoring cash balances as well as verifying accuracy of AR. Serves as a backup for the Finance Administrator in submitting monthly/quarterly reporting to the College of Medicine Dean's Office. Carries out special projects and performs additional assignments as needed at the request of Department Leadership.

Additional Job Description

Minimum Requirements: A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending. A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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