COMPLETE UNIV - Administrative Coordinator II (Clinic Supervisor) - CDM - Charleston

Job Description Summary

The Pre doc Dentistry Clinic Supervisor reports directly to the Department Chair of the Department of Restorative and Rehabilitation Sciences. The position supervises the clinical and administrative operations of the Implant, Removable, Restorative pre doc clinics. This position supervises 4 FTEs. In conjunction with the department Business Manager, assists with the management of departmental financial resources and human resource functions. This position coordinates and manages the scheduling for residents, patients, students and providers. The clinic supervisor oversees and manages the procurement of supplies for the Division of Pre Doc Dentistry.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000059 CDM Dean's Office

Pay Rate Type

Hourly

Pay Grade

University-06

Pay Range

$31,561 - $44,977 - $58,393

Scheduled Weekly Hours

40

Work Shift

Job Description

25%:  Maintains and supports CAD/CAM millings, scanners, and hardwares associated with predoctoral digital dentistry equipment.  Coordinates with all MUSC approved dental laboratories for predoctoral clinics, monitors the status of cases as well as tracks proper billing.  Maintains records of lab invoices and payments for predoctoral clinics. 

 

25%: Supervises Pre Doc Dentistry clinical staff and responsible for all scheduling in Clinic. Ensures clinical staff receive appropriate training and follow policies and procedures as they relate to patient care. Oversee and coordinate the usage of clinical rooms. Ensure the compliance of radiation safety badges.  This position also manages the staff time and attendance and is responsible for advance approval and monitoring of compensatory time and/or overtime to ensure optimal efficiency in accordance with all University and College policies and procedures.

 

25%: Oversees the management of inventory in clinical areas and labs. Facilitates major equipment purchases with department’s Business Manager. Responsible for oversight of shipping, tracking and receiving all lab cases.  Process all lab invoices for payment in Workday in a timely manner.   Manage Pcard transactions and pay all invoices in a timely manner.  Manage instruments, materials, and prosthetic parts. Coordinate clinic equipment maintenance and including updating all hardware and software with IT as needed for clinical equipment, 3d printing room, laboratory and resident room working stations. Department contact for company product and equipment leasing and/or donations. 

 

15%: Assist in the instruction of dental students shadowing or assisting. Oversee the assembling of equipment and coordinating with suppliers or distributors the installation or updates. Oversees the monitoring of Monthly Inspection Report to ensure all pharmaceuticals and dental materials are current. Ensure clinical and lab areas are clean and compliant with CDM infection control policies. Perform other duties as needed to support the Division of Pre Doc Dentistry and the Department of Restorative and Rehabilitation Sciences.

 

10%: Chairside Assists with Pre Doc Dentistry restorative cases in particular intraoral scanning, restoration try-ins and insertion/cementation as needed. Oversee the duties of instrument sterilization.  Schedule part time faculty for clinic coverage as needed. Report and document exposure incidents based on the Blood/Body Fluid Exposure Protocol.  Other duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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