COMPLETE Construction Project Coordinator - San Francisco, CA

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are currently seeking Project Coordinator to join our Project and Development Services team. Our team’s priorities are: 

·       Thrilling and delivering strategic solutions to clients 

·       Actively collaborating across all JLL platforms 

·       Developing and inspiring our people

·       Supporting ambitions beyond the workplace 

·       Applying new technology and data to achieve operational excellence and drive change 

·       Growing our business as established leaders in the real estate marketplace 

Supporting industry changing projects 

As a Project Coordinator at JLL, you will be directly responsible for supporting a construction project management team to deliver challenging projects. Being forward thinking and consistently demonstrating initiative to adopt new technologies and contribute to efficient processes is key to the impact you will have in this role. You will administer, manage, and prepare reports on all project documentation including contracts, budgets, schedules, and meeting minutes. Your interest in construction projects from start to finish will speak to your ability to support your team in delivering interesting and industry changing projects. 

At JLL, we use technology to support and enhance how we deliver projects for our clients. Our project platform provides one location to manage all aspects of a project's lifecycle. By using a single project management system, we’re able to improve our efficiency, delivering consistently, and reducing risk for our clients, which results in an excellent client experience. 

Being at the heart of the team 

You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You are proactive and can think ahead to anticipate the needs of the team regarding data accuracy, preparing marketing materials, research, and project management related technology.  

What this job involves  

·       Support project management team on projects and assignments.

·       Proactively manage project-related issues.

·       Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.

·       Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.

·       Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.

·       Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.

·       Maintains and supports project management tools, systems, and processes.

·       Ensures best practices are being followed and the right resources are available to project managers.

·       Focused on compliance to ensure projects are delivered per contract.

 

Task Responsibilities

·       Coordinate Meetings

·       Transcribe meeting minutes, punch lists and other project documentation

·       Assist in updating Schedules and Budgets

·       Track Invoices

·       Coordinate Vendors

·       Produce quality Monthly Reports

·       Assist in drafting RFP’s

·       Ensure project data is maintained and updated in real time in AdaptiveWork

 

Required Knowledge, Skills and Abilities (SKA)

·       1-year of practical experience in a project administration / accounting position required

·       Experience in construction management or real estate preferred

·       Highly organized with strong analytical skills

·       Strong interpersonal skills with an ability to interact with executive level external and internal clients

·       Organizational skills with the ability to identify and manage priorities

·       Excellent written and verbal communication skills

·       Detail oriented

·       Ability to multi-task and work both in a team and independently

·       Proficiency with Microsoft Office Suite, AdaptiveWork and SharePoint

 Core Competencies 

·       Demonstrate leadership potential, communication skills and relationship management skills with other employees and clients; interact effectively and professionally with vendors, consultants, and clients. 

·       Understand and support JLL’s project delivery process and demonstrate ability to support projects and manage project controls and tools; deliver continuous improvement in service quality; build trust and credibility by delivering on commitments, operating with integrity and delivering outstanding results. 

·       Link to PC core competencies  

We’re looking for someone who is:

Passionate about 

·       Advocate adoption and use of technology  

·       Consistently demonstrate a passion to improve (processes, technology, communications, culture, data, etc.).   

·       Work with leadership to support development and execution of adoption strategies for process and technology related initiatives.   

An Achiever 

We’ll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team.

 

Minimum Required Education

Associate or bachelor’s degree from an accredited institution in Accounting, Business, Architecture, Engineering, or Construction Management strongly preferred.

Estimated compensation for this position is:

70,000.00 – 82,000.00 USD

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –San Francisco, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

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