COMPLETE Sales Coordinator - Menlo Park, CA

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Overview:

We are seeking a Sales Coordinator to join our entrepreneurial and successful Brokerage Operations team within our Menlo Park office. We offer a fun, fast-paced, collaborative, dynamic environment with one of the top brokerage teams in the Bay Area. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth. We believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.

Our ideal candidate is focused on delivering only the best work product and results to our brokers and clients. We will engage this candidate in providing high-level support to multiple tenant representation brokers, often handling a large number of details relating to complex real estate transactions. The responsibilities of this role include managing deal transactions, customizing marketing materials, interacting with clients, helping with new business activities, moderating financial management, and providing general support. The role also provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility. 

Responsibilities:

• Prepare documents including Requests for Proposal, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Create and edit presentations, pitches, and client deliverables using PowerPoint, Adobe InDesign, and Microsoft Software
• Gather research information and create market surveys and tour books by adding building information, maps, pictures, and CoStar data
• Support the marketing & Sales Enablement teams in the preparation of flyers, brochures, and email distributions
• Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
• Manage all listings on brokerage listing services including Marketsphere, CoStar, and LoopNet
• Schedule and execute regular email blasts via Eloqua
• Create and maintain intranet sites for client and property purposes including View the Space and Hightower
• Process deal file paperwork, gather and label required documents, obtain necessary approvals
• Manage, update and post transactions to financial software system, Dealio
• Update and maintain company Contact Relationship Management database to track prospects, clients, and deal information
• Assist and participate in planning as needed for industry functions or client events and open houses
• Prepare and execute expense reports including credit expenses and check request forms on a regular and timely basis, meeting financial and legal requirements, and adhering to the JLL T&E policy
• Partner with finance and brokers on monthly/quarterly WIP updates and inbound business reports
• Update and maintain brokers’ professional profiles and other marketing-related material, as needed
• Participate in regular coordinator and business unit meetings
• Organize and participate in periodic client meetings and/or calls
• Perform general duties such as printing, binding, scheduling meetings, greeting clients, setting up conference rooms, maintaining the office, making travel arrangements, and covering the front desk as needed to further support and leverage the sales process

• Assist in the production of large marketing presentations, often with short lead-time
• Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analysis, newsletters, and tour books

• Coordinate/manage mailings - partner with external printers, as needed
• Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
• Become a JLL expert across databases, technology resources, corporate policies, & broker tools
• Support and encourage the brokers to utilize and adapt technology platforms to support business development strategies

Qualifications:

• 1-3 years of relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization
• Bachelor’s Degree preferred, but not required
• Excellent writing, editing, formatting and oral communication skills
• High level of proficiency and working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required; knowledge of Adobe Software such as InDesign and Photoshop a plus
• Project management capabilities, including the ability to efficiently prioritize multiple simultaneous projects with minimal direction, often working within tight deadlines and frequent interruption
• Strong client service orientation, proactive working style, and friendly, helpful attitude
• Possesses a positive attitude and a drive for personal growth & development
• Ability to work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action, while maintaining a calm exterior presence
• Commitment to high professional ethical standards and discretion in handling confidential information

About JLL

JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying, and investing in real estate. A Fortune 500 company with annual fee revenue of $4.7 billion and gross revenue of $5.4 billion, JLL has more than 230 corporate offices, operates in 80 countries and has a global workforce of approximately 58,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 3.4 billion square feet, or 316 million square meters, and completed $118 billion in sales, acquisitions, and finance transactions in 2014. Its investment management business, LaSalle Investment Management, has $55.3 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com.

EEO Statement: JLL is an Equal Opportunity Employer

JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.

Estimated compensation for this position is:

65,000.00 – 75,000.00 USD

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Menlo Park, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.