COMPLETE Facilities Manager - San Francisco, CA

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves:

Client Relationships

• Proactively develop and manage client relationships, ensuring that expected service levels are achieved.

• Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.

• Deliver an exceptional quality of service to the client, as reflected by client feedback.

Service Delivery

• Manage the site/s in accordance with all agreed policies, procedures and contract scope.

• Assist with the development and implementation of the annual management plan for the building/s.

• Identify opportunities for improved operation to drive efficiencies (process and cost) and make recommendations to the area manager for consideration.

• Responsible for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator and others defined within the portfolio of respective sites.

• Ensure compliance with all health and safety, environment and risk management policies and procedures that relate to the site/s.

• Manage repairs and maintenance, minor works and other requests, tracking to completion.

• Support the move team during building moves, adds, and changes by attending site as required and acting as the building key point of contact/escalation.

• Manage vendor performance ensuring services are delivered in accordance with the contract and to agreed standards. Document and escalate instances of poor performance.

• Coordinate internally with other teams which may include fitness, food services, massage, transportation, security and capital projects.

• Lead projects for small scale construction activities.

• Support the sourcing SME and area managers through the vendor contract procurement process.

• Deliver portfolio management reports as required under the agreement with the client, and as requested.

Finance Management / Cost Control / Profitability

• Achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities.

• Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies where possible.

• Manage the annual budgeting and quarterly forecasting processes for the site/s under your management.

• Prepare current financial year budget spend reports (actual vs. budget, variance etc.).

• Manage payments to vendors where applicable, using available systems, complying with all relevant policies and procedures.

• Help to develop and approve the annual capital plan for each building, interfacing closely with the client representative

• Ensure compliance within delegated financial and contractual authorities.

Leadership/Staff Management

• Lead, manage, develop and supervise a professional friendly, creative,  energetic, and detail oriented team in the delivery of service excellence

• Provide excellent onboarding, training, and team building

• Actively support an environment of teamwork, cooperation, performance excellence and personal success

• Participate in the individual performance management program and personal development planning for members of the team

• Align with facilities leadership team as a manager and act in a manager capacity at the site/s

• Act as an ambassador for JLL, adopting and maintaining the firm’s core values of Teamwork, Ethics and Excellence

 Sound like you? To apply you need to possess:

• Bachelor’s Degree or Diploma in Facility, Property or Operations Management is desirable.

• Minimum 5 years’ experience in facilities, property management or related field.

• At least five years of supervisory experience in a facilities management- related field, including client service, conference services, vendor contracts and/or related services.

• Proficiency in a range of information technology tools and platforms.

• Excellence in communication skills.

• Strong analytical, organizational and presentation skills.

• Knowledge of local health and safety requirements (Fire Safety Manager Accreditation an advantage).

 

Estimated compensation for this position is:

103,800.00 – 127,200.00 USD

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –San Francisco, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.