COMPLETE Facilities Coordinator - Beijing, CHN

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

NUMBER OF SUBORDINATES

POSITION GOALS

To assist in the comprehensive facilities management on the Client office.  Delivery of services in accordance with the Client Management Agreeent Facilities SOW’s, SLA and KPI’s. Support the Facilities Team in the implementation of key initiatives and projects.

DUTIES AND RESPONSIBILITIES

The Facilities Coordinator must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.  

Facilities Operations

• Assist in the implementation a comprehensive energy management program for your site(s)
• Assist and monitor all janitorial activities to ensure the site is in tip top condition
• Seek ways to constantly reduce costs and improve operational standards
• Implement, comply with and audit all internal management systems, for quality assurance
• Assist the Management Team with the coordination of Churn and other relocations activities as required

Space Management

• Space and Headcount Data Collection and space assignment
• Space Utilization Database Maintenance and Report
• Key Management
• Submit monthly report to client

PR Application /Payment

• Be responsible for non-PO payment request as per client policy and JLL process
• Track and supervise the good/service process and quality which raised by ad-hoc PO

Risk Management

• Assist in the implementation and management of a property risk management program
• Follow established escalation procedures and incident reporting procedures

Fixed Assets Management &Others

• Make and update “Asset Inventory List”
• Arrange supplier to repair damaged furniture
• Back up stationery &car parking when they are on annual leave or sick leave
• Check asset inventory and print & paste asset inventory labels

Reporting:

• Provide input as required into the Monthly Report to the client
• Active involvement in the monitoring and achieving the required Key Performance Indicators

Training:

• Actively participate in all planned training activities

Leadership / Staff Management:

• Actively support an environment that supports teamwork, co-operation & performance excellence within the onsite team

KEY PERFORMANCE MEASURES

• Refer to the Individual Performance Agreement (IPMP) for Key Performance Measures.
• Ensure the KPI Targets for the Account are met

COMPETENCIES

• Interpersonal skills with a strong client focus.
• Technical comprehension and experience with performance-based service contracts and vendor management both soft and technical
• University degree
• Ability to work within a budget
• Demonstrated initiative
• Good communication skills in written and verbal English
• Independent and Self Motivated
• 2 years facilities management experience or vendor management experience

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together, across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community. Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.