COMPLETE Receptionist - Redwood City, CA

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves – JLL is currently seeking a dynamic and qualified individual for the role of Receptionist to provide reliable, timely, and efficient support. This position will report to the Facility Manager of JLL. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization. The individual will require the independent judgment to plan, prioritize, and organize a diverse workload. This role provides a wide variety of support services to the client office and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.

What is your day to day?

• Make sure all the calls are answer in a timely manner, using the Company’s protocol and send them to the respective departments.
• Coordinating relocations and office moves at a campus site.
• Greet and direct all visitors, accordingly, providing the necessary orientation to all visitors, employees and contractors.
• Provide security badges for visitors and regular employees and have control over them.
• Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner.
• Participate in Facility programs with an expectation to continue learning and grow as a professional.
• Perform clerical or administrative duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties.
• Support the Facility Manager and Facility Coordinator for JLL on clerical matters.
• Respond to basic client and general enquiries and escalate complex queries to the appropriate parties Maintains a clean, organize and safe workspace.
• Comply with all the policies and procedures of JLL and client facility.

Work Schedule

Dayshift, Monday - Friday

Required

• 2 years of experience as a receptionist.
• Great interaction with employees, management, clients and the public.
• Ability to multi-task and Very detailed oriented.
• Computer literate in Microsoft Office (Outlook, Word, Excel, Power Point).
• Ability to establish priorities to meet deadlines.
• Team player, hard worker, good interpersonal skills.
• Must be available for call-in work and perform other duties as required.
• Ability to lift 50 lbs.
• May be required to work overtime to meet deadlines.

Preferred

• Strong communication skill in both English and Spanish, at all levels of the organization.
• Previous work experience in lab or manufacturing environment, cGMP experience desired.

Estimated compensation for this position is:

47,860.00 – 56,160.00 USD

The pay range listed is a total compensation range including bonus, if applicable.  The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Redwood City, CA

Job Tags:

Biopharmaceutical Industry, Client Communication, Client Visits, Communication, Database Systems, Deadline Management, Detail-Oriented, Front Office Reception, Greet Visitors, Guest Engagement, Interpersonal Communication, Life Sciences Industry, Office Administration, Organizing, Prioritization, Reception Duties, Support Services, Teamwork

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.