JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
JLL is hiring an Accounting Administrator for a 12 month contract at the Bay Centre in Victoria. This role reports to the General Manager and is responsible for all tenant receivables, accounts payable, and financial reporting. Additionally, you will help manage year end activities like annual budget preparation, rental notices, and reconciliations.
The ideal candidate is well rounded in general accounting and financial reporting principles and enjoys working in a fast paced, customer centered environment.
What this job involves :
- Timely and accurate recording, payment, and reporting of recoverable, non-recoverable, and capital expenses.
- Maintaining high-level record-keeping for Capital Projects including recoverable and non-recoverable expenses, landlord work, tenant allowance, construction management fees, and leasing commissions.
- Keeping accounts receivables at a satisfactory level by reconciling outstanding accounts, posting collection monies accurately and on time, maintaining accurate files, and following up with landlords/tenants.
- Maintaining records of negligent accounts and reporting them to management.
- Ensuring Rent Roll and associated charges are accurate and up-to-date.
- Recording and billing Minimum Rent, Additional Rent, and Percentage Rent in accordance with lease agreements.
- Reviewing and reconciling monthly rent roll to the general ledger and budget.
- Maintaining the Percentage Rent Report by tenant and reviewing tenant billings for variances and adjustments.
- Maintaining manual ledgers for Short-Term and Specialty Leasing revenues and receivables.
- Preparing and issuing Rental Notices for annual rent increases and step-ups in accordance with lease agreements.
- Reviewing and facilitating the preparation of year-end billings and rental notices.
- Verifying lease set-up in Yardi and providing additional information to Lease Administration as required.
- Providing instructions to accounting regarding holdovers and terminations.
- Facilitating the budget process by preparing detailed calculations and supporting documentation for the current reforecast and annual budget.
- Planning the operating budget for the property and preparing variance analysis.
- Reviewing operating and maintenance contracts to ensure adherence and proper billing.
- Preparing monthly management report packages including various reports, detailed schedules, and variance analysis.
- Generating weekly, monthly, quarterly, and annual reports for analysis and distribution.
- Generating the monthly Operating Statement, Internal Reports, and Variance Analysis.
- Reviewing CAM and Tax Recovery reconciliation and working papers in line with lease agreements.
- Assisting in other areas within your expertise, such as reviewing and analyzing materials and offering recommendations for enhancements.
- Performing other duties as necessary as directed by the General Manager.
Sound like you? To apply you need to be:
- Minimum 3 years related work experience with at least 2 years working in an accounting position.
- Real Estate/Property Management environment a definite asset
- Post secondary education in an accounting program is preferred.
- Experience with Yardi Accounting System is an asset
Estimated compensation for this position is:
Salary ranges are based on market data, which is reviewed annually and includes consideration of geographic location. An employment offer is based on an applicant’s experience, education, skills, abilities, and geographic location.
Location:
On-site –Victoria, BCIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL –
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
More Information
Application Details
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Organization Details
CAN ASA-Jones Lang LaSalle Real Estate Services, Inc.
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