COMPLETE Facilities Event Coordinator - Bangkok, THA

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Duties & responsibilities

What this job involves

Events Support

• Assist in facilities organised client events, happy hours, themed in-office events, wellness program and human experience programs.
• Coordinate event planning, design and production while managing all project delivery elements within agreed timelines
• Work directly with the Site Lead and client to ensure event facilities are operational and in good working order.
• Coordinate base building services and all after hours requirements.
• Coordinate event furniture setup
• Manage and maintain events tool, book and confirm event spaces.
• Proactively handle any issues and troubleshoot any problems on the event day
• Accommodates event requests, changes and last-minute requests efficiently and courteously as per SLA guidelines.
• Manage pantry services in daily operation and internal events.
• Monitor pantry supplies and ensure adequate stock levels are met

Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards including inspection of vendors’ works
• Assist in the management of vendor register.

Finance Management

• Assist in financial processes ensuring prompt and accurate management of purchase orders in JDE
• Responsible for Invoice and Payment process for vendors on JLL & client system. 

Risk, Health & Safety Management

• Assist in carrying out safety procedures as requested
• Ensure compliance with insurance, legal, health and safety obligations
• Follow established escalation procedures and incident reporting procedures
• Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Site Operations Management

• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• Maintain premises in neat and good working condition at all times
• Perform any ad-hoc tasks as directed by the reporting manager

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.