Special Events Coordinator - Newark | Amazon Job

Job Description

At Audible, we believe stories have the power to transform lives. It’s why we work with some of the world’s leading creators to produce and share audio storytelling with our millions of global listeners. We are dreamers and inventors who come from a wide range of backgrounds and experiences to empower and inspire each other. Imagine your future with us.

ABOUT THIS ROLE
To support the ongoing work of bringing high-quality live experiences to our community, we are looking for an organized, detail-oriented, and well-connected Special Events Coordinator to join the team. In this role, you will manage the logistics and execution of Audible's special events — a key pillar of the strategic vision set by the Head of Audible Content, NA and the Head of Creative Development, NA. You will work in close partnership with both leaders, providing hands-on operational and administrative support to ensure their priorities are advanced day-to-day

As a Special Events Coordinator, you will…
- Schedule and coordinate all aspects of Audible's special events, including venue holds and day-of run-of-show
- Manage approvals of event assets — creative materials, signage, printed and digital collateral ensuring brand and stakeholder sign-off ahead of deadlines
- Oversee on-site execution, serving as the primary point of contact during events to ensure seamless delivery
- Liaise with venues, vendors, and production teams to secure dates and confirm technical and logistical requirements
- Build and maintain the events calendar, keeping all internal stakeholders aligned on timing, milestones, and dependencies
- Coordinate across internal teams — marketing, communications, creative, and leadership — to ensure each event is fully supported
- Support the day-to-day operations of the Head of Audible Content, NA and the Head of Creative Development, NA — managing calendars, coordinating meetings, preparing materials, and handling travel and expense logistics
- Serve as a key organizational partner to both leaders, anticipating needs, tracking action items, and ensuring follow-through on strategic initiatives tied to Audible's live and creative programming
- Attend events, rehearsals, and site visits as needed to ensure quality and readiness
- Participate in staff meetings and contribute to broader team planning around Audible's live programming slate

ABOUT AUDIBLE
Audible is the leading producer and provider of audio storytelling. We spark listeners’ imaginations, offering immersive, cinematic experiences full of inspiration and insight to enrich our customers daily lives. We are a global company with an entrepreneurial spirit. We are dreamers and inventors who are passionate about the positive impact Audible can make for our customers and our neighbors. This spirit courses throughout Audible, supporting a culture of creativity and inclusion built on our People Principles and our mission to build more equitable communities in the cities we call home.

Basic Qualifications:

- Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience with end-to-end project management
- 2+ years of experience in live events production, special events coordination, or a related field, ideally within media, entertainment, or a content-driven organization
- Proficiency with Google Workspace, Microsoft Office, and project management platforms (such as Asana)
- Experience working across creative and corporate events
- Experience supporting senior-level executives in fast paced environment
- Availability to attend events, rehearsals, and site visits during evenings and weekends as needed

Preferred Qualifications:

- Effective communication skills — you're comfortable interfacing with senior leaders, external vendors, creative partners, and cross-functional teams with equal ease
- A proactive, solutions-oriented mindset you see what needs to happen before being asked and take ownership of follow-through

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, NJ, Newark - 92,400.00 - 161,700.00 USD annually