Procurement Executive - Bayan Lepas, Malaysia | JLL Job

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Job Summary

We are seeking an experienced and passionate Procurement Executive to support the Integrated Facilities Management (IFM) and project management teams.  This role focuses heavily on sourcing goods, corporate services, construction materials, and third-party engineering or maintenance contractors to support JLL functional team & client.    

Key Responsibilities

1. Procurement Operations & Sourcing

• Manage RFQ : Working closely with FM functional team to launch and execute Request for Quotation/Information processes.   
• Evaluate Quotes: Validate Bills of Quantities (BOQs) under defined scope of work (SOW), conduct site due diligence alongside engineer/facility officer, perform market research, and evaluate complex multi-vendor bids for commercial competitiveness.
• Fair Value Approvals: Prepare Fair Value Quote documents summarizing proposals and upload them into internal ecosystems for stakeholder and client sign-off.

2. Vendor Management & Governance

• Supplier Onboarding: Vet, prequalify, and onboard third-party vendors and trade contractors following JLL compliance standards.
• Performance Control: Monitor key performance indicators (KPIs) and service level agreements (SLAs) for existing suppliers to guarantee timely delivery and high-quality field performance.
• Supplier Relations: Maintain active channels with local and regional supplier networks, step in to resolve invoice discrepancies, and manage general supplier disputes.

3. Contract & Financial Control

• Commercial Negotiation: Lead direct pricing negotiations, establish favorable payment intervals, and implement corporate cost-saving targets set per financial year.
• Contract Administration: Draft, review, execute, and extend vendor service contracts or Master Services Agreements (MSAs).
• Compliance Checks: Ensure all purchasing and sourcing transactions comply with global JLL governance, audit schedules, and ethical vendor management criteria.
• Data Metrics: Maintain up-to-date vendor directories, update key procurement trackers, and build spend analysis dashboards for senior leadership.

Requirement

• Working Experience: Candidates with experience in the semiconductor industry are highly preferred. However, applicants with proven procurement and sourcing experience in other manufacturing industries will also be considered.
• Procurement Tech Stack: Hands-on proficiency using major enterprise procurement and supply-chain software used by JLL, such as SAP, Ariba, JD Edwards (JDE), Jaggaer, or Aravo would be an added advantage.
• Cross-Functional Collaboration: Ability to sync with internal Workplace Directors, engineering leads, facility operations specialists, and external clients to increase operational effectiveness and efficiency.
• Core Competencies: Superior commercial negotiation tactics, data analysis mastery (specifically within MS Excel), sharp attention to detail, and top-tier cross-cultural communication.

Location:

On-site –Bayan Lepas, Malaysia

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