Assistant Facilities Manager - Austin, TX

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves

The Assistant Facility Manager provides support to the Facility Manager in overseeing the operations and maintenance of a facility within an organization. This role involves assisting in managing vendor contracts, coordinating maintenance activities, ensuring compliance with safety and regulatory standards, and addressing facility-related issues. The Assistant Facility Manager plays a crucial role in maintaining a safe, efficient, and well-functioning facility.

Your day-to-day tasks will include:

• Assist in coordinating day-to-day facility operations, including maintenance, repairs, and cleaning.

• Oversee and manage vendor contracts and service agreements, ensuring adherence to quality standards and performance metrics.

• Conduct regular inspections to identify and address facility maintenance needs promptly.

• Ensure compliance with health and safety regulations, codes, and best practices.

• Coordinate and monitor facility inspections, permits, and certifications.

• Assist in the development and implementation of safety programs and emergency response protocols.

• Contribute to the development and monitoring of facility budgets, tracking expenses, and managing costs.

• Assist in evaluating contract proposals and negotiating pricing with vendors.

• Analyze financial data and provide recommendations for cost-saving initiatives.

• Serve as a point of contact for tenant inquiries, concerns, and requests.

• Coordinate and respond to facility-related issues promptly to ensure tenant satisfaction.

• Foster positive tenant relationships through effective communication and problem-solving.

• Assist in coordinating space allocation, moves, and reconfigurations as required.

• Maintain accurate occupancy records and floor plans for the facility.

• Collaborate with internal stakeholders, such as HR and IT, to ensure efficient use of space and resources.

• Support initiatives to promote energy efficiency, waste management, and sustainability practices within the facility.

• Monitor and implement environmental compliance and certification programs (e.g., LEED, ENERGY STAR).

• Collaborate with the Facility Manager and other team members to ensure a cohesive and productive working environment.

• Support the training and development of facility staff, monitoring performance and providing feedback as required.

• Assist in supervising and coordinating the work of external contractors and service providers.

Desired experience and technical skills:

Requirements:

• Bachelor's degree in facility management, business administration, or a related field is preferred.

• Previous experience in facility management, property management, or a related role is advantageous.

• Strong knowledge of facility operations, maintenance, and compliance requirements.

• Familiarity with health and safety regulations and best practices.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong communication and interpersonal skills, with the ability to interact effectively with tenants, vendors, and colleagues.

• Proficiency in MS Office suite (Word, Excel, Outlook) and facility management software.

• Familiarity with CMMS (Computerized Maintenance Management System) software is desirable.

• Ability to adapt to changing priorities and handle multiple tasks simultaneously.

• Strong problem-solving and decision-making abilities, with a proactive approach to issue resolution.

• A self-starter with a strong attention to detail and a commitment to delivering high-quality work.

Preferred:

• Professional certification in facility management or a related field.

• Experience with budgeting and financial management.

• Knowledge of sustainability practices and green building certifications.

• Experience with space planning and utilization.

• Familiarity with relevant industry standards and regulations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.