Facilities Coordinator - Milano, ITA

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator

Corporate Accounts – Work Dynamics EMEA

The Facilities Coordinator plays a critical role in the smooth and efficient operations of the Work Dynamics business line. This position is responsible for coordinating and overseeing a range of facility-related activities, including maintenance, space planning, vendor management, and project coordination. The Facilities Coordinator ensures that workspaces are well-maintained, optimally utilized, and provide a productive environment for employees and clients.

Key Responsibilities

Space Planning and Allocation

• Collaborate with internal stakeholders to understand space requirements
• Coordinate space allocation, moves, and relocations
• Ensure offices and workstations are properly equipped and maintained
• Assist with furniture procurement and installation
• Maintain accurate floor plans and space utilization records

Facilities Maintenance

• Coordinate with vendors and suppliers for routine maintenance and repairs
• Perform regular inspections of facilities and report any issues or deficiencies
• Respond to facility-related service requests in a timely manner
• Monitor and schedule preventative maintenance activities
• Develop and implement facilities maintenance schedules and procedures
• Manage addition FM operations in Bratislava & Budapest.

Vendor Management

• Source and evaluate vendors and service providers
• Negotiate contracts and service level agreements
• Manage vendor relationships, ensuring quality and timeliness of services
• Monitor vendor performance and address any issues or concerns
• Process invoices and maintain financial records related to facility services

Project Coordination

• Assist with the planning and execution of facility-related projects
• Coordinate with internal teams and external stakeholders to ensure project timelines and objectives are met
• Track project progress and provide regular updates to management
• Manage project budgets and expenses
• Ensure compliance with relevant regulations and standards

Health and Safety

• Ensure compliance with health and safety regulations in the workplace
• Conduct regular inspections to identify and address safety hazards
• Develop and implement emergency response plans and procedures
• Coordinate training programs for employees on safety and emergency procedures
• Maintain accurate records of safety inspections and incidents

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, or related field (equivalent experience will be considered)
• Proven experience in facilities coordination or related role
• Sound knowledge of facility management principles and practices
• Excellent organizational and multitasking abilities
• Strong interpersonal and communication skills
• Proficient in using facility management software and tools
• Ability to work independently and as part of a team
• Strong problem-solving and decision-making skills
• Familiarity with health and safety regulations and best practices

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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