Billing Executive - Bengaluru, KA

Billing Executive  

Work Dynamics 

What this job involves

We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. 

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients. 

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL! 

Role Summary: 

We currently have an exciting opportunity for a Billing Executive in Reading. The Executive will lead a team to ensure management of the day-to-day financial Management for assigned property/facility, and support the India Operations Manager by being the on-site key point of contact for key stakeholders and/or client. The role will have responsibility for end-to-end financial management, tool management, of all sites within the India operations as per schedule and ensure we provide up to-date data management at client facilities. Customer Service is a key part of this role to ensure our business’ customers receive outstanding support and all their needs are met. 

What the job involves: 

• Accruals 

• Timely preparation of data 

• Ensure accuracy of data 

• Submit with the client within stipulated timeline 

• Maintain the records for future reference 

• Budget 

• Monthly, Quarterly, Halfyearly, Annual Budget preparations 

• Track the expenses 

• Suggest / Recommend changes or inputs required to enhance / optimize process 

• Ensure routine update of database for future reference 

• Invoice Processing 

• Liason with vendors for timely submission of invoices 

• Ensure proper due diligence of the invoices and supporting documents 

• Process the tool as per the timelines 

• Ensure payments to vendors including MSME withing the timelines given by the client 

• Liason with other stake holders and tool related follow-ups on proactive basis 

• Collate and preserve NDC on quarterly basis for all services 

• Reimbursements 

• Ensure availability of cash for all critical expenses 

• Ensure timely process of all bills after due diligence 

• Due diligence includes but not limited to verification of services, pricing, calculation,Inv No, Date, etc., 

• Track the status in the tool and liason with related stake holders for tracking purpose 

• Observe the performance of the team consistently and provide multiple opportunities to grow. 

• Support FM functions in case of necessity 

• Should play a role of touchpoint for Employees community 

• Gather requirements / requests and channel with respective functions 

• Lead the requests end to end and ensure delivery with quality and within time limit 

• Bring out the challenges quickly to respective leaders / forums for quick resolutions 

• Site Operations Management 

• Recommend continuous quality improvement practices and implement Industry Best Practice operations 

• Support other FM functions based on crisis as a cross function to balance eco system 

• Liason with vendors for programs, events and ensure smooth execution 

• 24/7 emergency call support and site attendance is required 

• Risk Management 

• Ensure a property risk management program including audits is implemented and maintained 

• Ensure disaster recovering and business continuity plans are implemented and maintained 

• Ensure escalation procedures and incident reporting procedures are implemented and in place 

• Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct 

• Achieve Key Performance Indicators and Service Level Agreement 

Sounds like you? To apply you must be: 

Ideal Experience 

• Passion for quality – has an eye for detail to make sure the best delivery of services 

• Experience in Hotel Management , Cafeteria Management, facilities management, routine building operations, business or other related field. 

• Should possess fantastic interpersonal skills and be a strong leader. Staying calm under pressure and having wonderful customer service skills. 

• Knowledge of Occupational Safety requirements 

• Strong PC literacy and proven ability to manage daily activities using various systems 

• Demonstrated experience with continuous improvement initiatives (highly desirable) 

• Knowledge of vendor management for specialized services 

• Proven capacity to understand and interpret commercial contracts 

• Budget management and financial analysis skills 

Other Personal Characteristics 

• Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener 

• Self-motivated; confident & energetic 

• Ability to effectively deal with stressful situations 

• Flexible – able to adapt to rapidly changing situations 

• Strongly goal-oriented – able to focus on meeting all performance targets 

• Is a team player – able to cooperate and work well with others to meet targets 

• Proven ability to initiate and follow through with improvement initiatives 

• Exhibits honesty & trustworthiness 

• Open to new ideas & willing to challenge status quo 

What you can expect from us  

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. 

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package. 

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.

Apply today!