Assistant Property Manager (Remote - AL) - Birmingham, AL

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has an exiting opportunity with our Commercial Retail Property Management Team.

The Assistant Property Manager (APM) is responsible for providing support to assigned Managers in all areas of management for the assigned properties to include maintenance, property inspections, tenant relations, collections, monthly reporting, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables.  The APM must possess strong organizational skills and be able to manage multiple priorities at one time. 

**This position can be 100% REMOTE (Work from home) but will need to live in or around the Birmingham area since travel to retail property sites will be needed throughout the week/month.

What You'll Be Doing
 

Accounting

• Assist PM with preparation and submittal of Monthly, Quarterly Reports and Budgets and ensure all deadlines are met as required by client.
• Follow up with property accountants on Accounting Transactions (AT’s) Manual Billing Adjustments (or create the MBA’s) as needed per modifications.
• Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
• Monthly A/R collections and follow-up as directed by PM.
• Calculate CPI Rent Increases.
• Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations.  Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
• Processing payables in a timely manner.
• Run reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested.  Upload or download items from Client Sites.
• Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports.
• Keep track of Real Estate Taxes due date; ensure checks are processed and mailed by due dates. Follow up to ensure payments were received and processed by the tax authorities

Administrative Support

• Set up new Tenant and Vendor files and organize per client’s and PM’s instructions including filing.
• General filing- responsible for ensuring all document/paperwork for the property is filed no less than weekly; this includes but not limited to lease documents, legal correspondence, executed service contracts, correspondence, monthly reports, payables.  All files at the property should comply with JLL Audit requirements.
• E-Mail should be checked regularly throughout the course of the day to ensure prompt attention to immediate issues are directed /acted upon immediately.
• Administering email distribution of Tenant statements.  Assist tenants with any questions/issues regarding their statement.
• Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
• Request new vendor set up and updates.

Operations

• Assist with tenant issues or maintenance calls including follow up.
• Maintain/Update Emergency Response Manuals or create for new properties.
• Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts.
• Prepare and process Vendor Agreements.  Set up new vendor files and maintain as required by client.
• Update utility tracking reports.
• Assist Property Manager to coordinate tenant improvement and capital projects.
• Under the direction of Property Manager, prepare incident reports and communicate with the insurance company when needed.

Leasing

• Tenant Insurance tracking.
• Maintain Tenant COIs and follow up on those that are not correct, lacking coverage and expiring.
• Assist in new tenant move in and move out requirements.

What We're Looking For

• Associates or Bachelor's Degree preferred
• Years of relevant experience: 2+ yrs of commercial property management experience a plus
• In depth understanding of financial aspects of property performance.
• Must be customer focused.
• Experience with YARDI accounting system.
• Be able to plan and have competency in using Microsoft Office (especially Excel), navigating the internet, and general use of personal computer

What's In It For You

• Join an industry leader and shape the future of commercial real estate 
• Deep investment in cutting-edge technology to power your work 
• Comprehensive and competitive benefits plan 
• A supportive, caring and diverse work environment designed for your growth and well-being 

Estimated total compensation range for this position is:

55,000.00 – 63,000.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable.  The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

Remote –Birmingham, AL, Montgomery, AL

Job Tags:

Property Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

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This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

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Accepting applications on an ongoing basis until candidate identified.