Property Administrator - Dallas, TX

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrative Support

• Manage incoming phone calls, inquiries and office visits. Direct to appropriate person.
• Track and maintain certificate of insurance compliance for tenant and vendors.
• Oversee incoming and outgoing mail, packages, courier, faxes, work order escalation notices and ensure courtesy call backs for on-going tenant issues.
• Prepare conference call minutes, staff meeting minutes, etc.
• Order, maintain and manage office supplies and equipment (supplies, copier, commissary supplies, etc.).
• Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks.
• Create vendor contracts and work authorizations for GM to approve.
• Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files – both hard files at the shopping center and digital files.
• Participate in emergency training and acknowledge the centers Emergency Response Plan and procedures.
• Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position.

Accounting

• Assist with Accounting deadlines and projects.
• Accounts Receivable:
  • Manage tenant correspondence and billing.
  • Manage rent collections, percentage rent billing & AR reports.
  • Manage miscellaneous income tracking and post accordingly.
     
• Accounts Payable & Receivables:
  • Weekly invoice submittal, entry and processing
  • W9 setup for new vendors.
  • Manage billbacks and collection.
  • Manage and track utility billing and payments.

• 1-2+ years of Accounts Receivable experience
• Experience in bookkeeping, accounting and data processing preferred.
• High School Diploma required, Associates Degree or higher preferred
• Knowledge of specific software programs, including Yardi, MRI, Outlook, Word & Excel.

• Experience with reviewing and interpreting leases and contracts to ensure understanding preferred.
• Time management – ability to manage time well and be self-motivated without direct supervision.
• Communication - able to provide ongoing input to team through thoughtful and detailed information.
• Ability to multi-task in a fast-paced environment, working within a team structure and independently.
• Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
• Organization - Ability to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
• Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude.

WHAT'S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate 

• Deep investment in cutting-edge technology to power your work 

• Comprehensive and competitive benefits plan 

• Support the exponential growth of our business by providing people integration and synergy  

• Develop our people for bigger and better roles  

• Supporting ambitions beyond the workplace 

• Applying new technology and data to drive change 

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.