Executive Assistant & Admin Lead - CIABJ01 - Abidjan - Boulevarde de Vridi

Would you like to be part of a value driven, commercially oriented international environment where we enable global trade every day? As the Executive Assistant & Admin Lead, you will be part of the General Administration stream and your role will encompass a variety of tasks including general office administration, secretarial support, and clerical duties. The ideal candidate will excel in providing assistance to senior leaders, teams, or functions within the organization.

WHAT WE OFFER:  

When you join Maersk, you’ll find that the world is your workplace. You’ll work in a culturally diverse, stimulating environment, surrounded by new ideas and different ways of doing things. We believe in individual performance within highly professional teams supported by our distinctive values. To us teamwork means acceptance, respect, dedication, and the idea that we can achieve more when we all pull together. 

Living our values means competing in the marketplace in an ethical way so our name is synonymous with being a credible and valuable business partner. Through Constant Care and Humbleness, we strive to prepare for the future, while never forgetting that our customers and competitors are key to our ability to improve. In our daily work Uprightness and Our Employees mean that transparency and accountability in everything we do go hand in hand with being an inspiring, challenging place to work. At Maersk, we take pride in hiring the best person for the job – irrespective of gender, age, nationality, or religious belief.

KEY RESPONSIBILITIES:

Executive Support: Provide high-level administrative support to executives, including managing schedules, handling correspondence, and making travel arrangements.

Administrative Leadership: Oversee and coordinate administrative tasks and functions to ensure smooth operations.

Communication Management: Serve as a liaison between executives and other stakeholders, ensuring clear and efficient communication. Draft and review documents, reports, and presentations.

Project Coordination: Assist with or lead special projects and initiatives as directed by executives. This includes coordinating resources, timelines, and deliverables.

Meeting Preparation: Prepare agendas, compile documents, and ensure executives are briefed for meetings. Take minutes and follow up on action items.

Confidentiality: Handle sensitive information with discretion and always maintain confidentiality.

Office Management: Oversee the day-to-day operations of the office, ensuring a productive and organized work environment. This may include managing office space, coordinating maintenance, and ensuring compliance with health and safety regulations.

Financial Administration: Assist with budget preparation, expense tracking, and financial reporting. This can include processing invoices, reimbursements, and managing petty cash.

Efficiency Improvement: Identify and implement process improvements to enhance operational efficiency and effectiveness within the executive’s office and the broader administrative team.

WHO WE ARE LOOKING FOR:

someone with:

• Relevant educational background
• Proven experience in administrative roles, preferably in a corporate setting.
• Proficiency in office software and equipment (e.g., Microsoft Office Suite, printers, scanners).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and make informed decisions within defined guidelines.

If you have been reading so far, we are glad to see you are interested! If you could see yourself in this role, we are very much looking forward to your application.

OUR RECRUITMENT PROCESS:

• Please submit your application in English (if you can)
• Deadline for application is 12th July 2024
• If your profile matches job requirements, our recruiter will get in touch to share more about the role and get to know you better
• If successful, you will discuss the role with the Line Manager and his team

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  accommodationrequests@maersk.com.