Facility Executive - Hyderabad, TS

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Admin Executive

What’s your ambition?  Is it a big goal or small steps?  Professional or personal?  We’d like to know because at JLL, we make your ambitions our business.

And if you have ambitions in Property Management, join us to be inspired by the best. 

You'll work as a Admin Executive, reporting into the Property Manager.

In this varied role, your responsibilities will include but are not limited to:

• Ensure the preparation of all invoices towards occupants (CAM, Utilities and others)
• Timely collection of CAM from the residents and update if any discrepancies.
• Verification of vendor invoice and preparing the cover note for approval from management.
• Assume responsibility for monthly close processes and requirements.  Prepare, review and process journal entries.  Perform bank reconciliation, maintain cash log, and reconcile outstanding checks.
• Prepare all monthly financial reporting as required by Client Accounting Services (Accounting software). 
• Prepare the monthly Management Information Report (MIS) and submit timely to the Property Manager.
• Request and manage client funding on a daily basis.  Reconcile funding requested and received.
• Prepare balance sheet and analyse and review facility management variance explanations for accuracy and integrity. 
• Monitor Attendance register/ Biometric punch of Housekeeping, MEP and Security staff.
• Maintain record of all the detail of the residents (owners/tenants) in the software.
• Maintain the Move IN and Move Out process for all the residents.
• Process facility and project management purchase order requests utilizing the client’s purchase order system.  Have full understanding of client’s accounting and purchasing systems.
• Ensure compliance with both Jones Lang LaSalle Internal Audit and Client Accounting Services.
• Develop and implement account improvements where needed.
• Perform all monthly collections and prepare a record of amount collected and deposited.  Cash has to be deposited/Handover to the designated person by the Client.
• Generates reports (monthly delinquency, A/R status, project summaries, vacancy, etc.)
• Initiates late payment calls and implements late payment fees, where applicable.
• Maintain record of all Invoices.
• Ensure vendor payment in timely manner

Sound like the job you’re looking for?  Before you apply, it’s also worth knowing what we are looking for:

Education and experience

Any Bachelor’s degree.  you’ll need between Two- and Four-years’ experience in Facilities (OR) Property Management. A working knowledge of any major vertical industry will also be very helpful. 

An eye for detail

You’ll have an eye for detail and an ability to analyse qualitative and quantitative information – and translate this into strategic deliverables. 

Great organisational skills

You’ll have great time management and organisational skills, and be good at meeting deadlines in a fast-paced work environment and adapting to your team’s or client’s changing requirements. 

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Keep your ambitions in sight and imagine where JLL can take you...

Apply today! 

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.