Mailroom Clerk - New York, NY

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has an opportunity for a Mailroom Clerk to join our team in New York, NY. If you pride yourself on providing exceptional customer service and enjoy working in a fast-paced environment, we want to hear from you!

In this role, you will be responsible for receiving, sorting, and scanning incoming mail and/or packages to distribute to departments or individuals. You will collect and meter outgoing mail and packages and deliver them to the respective drop-off box in the building.

Here is some of what your day will look like:

Mail Organization

• Sort and collate mail promptly as some documents may be time-sensitive

• All bankruptcy letters must be stamped and delivered the same day to the litigation team on the 4th floor

• Sort mail, such as returned letters, adjustments, bills, orders, and payments, and dispose of junk mail

• Resolve issues with incorrect, returned mail, and record registered mail

• Receive outgoing mail and apply correct postage (no personal mail)

• Fold letters, circulars, or other documents and insert them into envelopes for distribution, and arrange for pickup of outgoing mail

• Open and scan contracts and upload them to the client’s electronic filing system.

• All regular mail must be picked up from stations periodically throughout the day. All items picked up before noon must be stamped and placed in the mail bin on the lower level to ensure that the mail is going out timely.

Mail Distribution

• Place mail in proper piles for distribution

• Process outgoing shipments (Fed-Ex, UPS, DHL, and USPS), and weigh mail to determine the correct postage

• Place mail in bins and deliver to individuals or their mail slots

• Walk to the post office to drop off mail in all weather conditions

Office Assistance

• Perform hospitality services and minor housekeeping items

• Ensure the office is adequately stocked with mail supplies, and stock copy rooms and printing devices

• Provide support for small office moves, and set up and tear down conference rooms

Here is who we are looking for:

Required:

• A high school diploma or GED equivalent

• 1+ years of customer service and office experience

• Basic computer skills, precisely word processing and database entry, and knowledge of fax and scanning machines

• Must be able to lift a minimum of 50 lbs. and can be on your feet most of your day

​Preferred:

• 1 + years of previous mailroom experience and shipping/receiving

The schedule is Monday - Friday 8 a.m. - 5 p.m. with overtime as needed.

Estimated total compensation ran for this position is:

37,800.00 – 54,800.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.