Maintenance Planner/Scheduler - Cambridge, MA

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: This role involves conducting planning and scheduling, reporting, and continuous improvement tasks for various technician and client stakeholders within a bio pharma company.

What your day-to-day will look like:

• Execute work planning and scheduling function for a self-directed work team.
• Provide logistical coordination with all stakeholders (i.e., MRO, janitorial, purchasing, customers, security, site management, maintenance crews, and vendor manager).
• Actively visit job sites for work order clarification and planning.
• Purchase/procure parts/supplies through MRO process.
• Schedule work with technicians and sub-contractors, assign appropriate work orders electronically when scheduled, track and report on the completion of work.
• Provide work order transparency with work order requesters.
• Maintain intermediate to high computer skills necessary to access CMMS work order system.
• Provide input to department for ad-hoc reporting as needed.
• Communicate clearly, understand, and acknowledge verbal instructions, and be able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals. Estimate work-order completion times and compare to actual.
• Coordinate and conduct scheduling meetings with maintenance teams.
• Present performance data to maintenance teams as needed.
• Provide a two-week look-ahead Preventive Maintenance (PM) schedule to the team weekly.
• Contribute to continuous improvement of the maintenance program by collecting technician feedback and share with CMMS Specialist.
• Perform other job-related duties and special projects as requested.

Working Hours: 1st Shift, Monday - Friday

Desired or preferred experience and technical skills:

• Trade knowledge preferred (i.e., steam, electrical, plumbing, carpentry, etc.).
• Prior CMMS experience desired. Maximo experience strongly preferred.
• Pharmaceutical/Biotech research facilities experience is preferred.

Required Skills and Experience:

• 5-10 years’ experience working as a maintenance planner/scheduler in a multi-trade environment.
• Must have a detailed understanding of effective scheduling, estimating, and workflow processes in a maintenance environment.
• Track, verify and maintain high team performance levels based on established metrics.
• Excellent organizational, verbal and written communications skills required.
• Demonstrated Planning & Prioritizing capabilities.
• Knowledge of Microsoft Office applications including Outlook, Excel, PowerPoint, OneNote, Word, Project, MS Teams.
• Must be a team player, committed to working in a quality environment and be able to work independently.
• Ability to maintain professional and customer-oriented relationships with team members, internal customers, and building occupants.
• Ability to understand customer requirements and coordinate interface with other teams for various support requirements.
• Analytical Skills, Problem Solving, Attention to Detail, Accuracy, Multitasking, Discretion, and Judgment.

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Location:

On-site –Cambridge, MA

Job Tags:

Ad Hoc Reporting, Ad Hoc Reporting, Advanced Planning and Scheduling (APS), Analytical Thinking, Biopharmaceutical Industry, Biotechnology Research, Blueprints, Communication, Computerized Maintenance Management Systems (CMMS), Computer Literacy, Drawing, IBM Maximo Manage, Logistics Coordination, Management Reporting, Metrics Development, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Office Applications, Organizing, People Management, Pharmaceutical Industry, Planning Ability, Plumbing, Preventative Maintenance Programs {+ 11 more}

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.