UNIV - Grant Administrator I - Department of Radiology - Charleston

Job Description Summary

Under the general supervision of the Program Manager I, coordinate pre and postaward activities for the Department of Radiology. Performs professional accounting
and administrative duties in the creation and maintenance of financial reports,
database reviews, and analysis of financial data relating to the department's grants
and contracts.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004533 COM RAD Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

$45,530 - $64,885 - $84,241

Scheduled Weekly Hours

40

Work Shift

Job Description

Under the general supervision of the Program Manager I, coordinate pre and postaward activities for the Department of Radiology. Performs professional accounting and administrative duties in the creation and maintenance of financial reports, database reviews, and analysis of financial data relating to the department's grants and contracts.

1. Prepare, analyze and monitor award budgets under the appropriate guidelines of the institution, sponsor, department and any regulatory agencies. Responsible for procurement activities for research awards within financial systems (UMS, Smartstream, CTMS) and maintaining monthly reconciliation to ensure expenditures are in compliance with research and accounting guidelines. Maintain status of awards to facilitate budget extensions, renewals, supplemental requests and other related changes potentially impacting scope, budgetary implications, goals and priorities. (35%)

• 1.1. Develops accurate sponsor budgets (grant and clinical trial) which adhere to the sponsor and institutional policies with no supervision.
• 1.2. Utilizes resources provided during training (procedures, websites, instructional memos) to complete work tasks without be reminded that the tools are available for use.
• 1.3. Works independently to monitor award budgets and reconcile expenditures on a monthly basis. 1.4. Follows written instructions, institutional policies and sponsor guidelines when working on projects to appropriately allocate expenses without the need for supervision.
• 1.5. Is able to navigate through the various reporting tools and data systems used to perform the procurement functions (Smartstream, UMS, CTMS) without guidance or supervision.
• 1.6. Accurately provides research staff with technical assistance and guidance on sponsor requirements for oversight of research funds.

2. Review grant proposals, applications and contracts for Radiology research projects and awards for compliance with related agencies and affiliates including MUSC (ORSP, OCGA) and sponsors. Review grant applications and contracts to ensure accuracy and recommend changes prior to submission based on the scope and goal of the award balanced with departmental priorities. Serve as liaison between the sponsor, the PI, department and institutional contacts/resources (ORSP, OGCA). (25%)

• 2.1. Independently meets with investigators and provides clear guidance to develop grant proposals and contracts to ensure compliance with institutional and sponsor requirements.
• 2.2. Has working knowledge of key institutional liaisons (ORSP, OGCA) and there functions in order to serve as a resource to the research faculty. Grants Administrator I
• 2.3. Shows working knowledge of/and is able to apply basic accounting principles when working on budgets.

3. Reporting: Assist with the development and preparation of periodic financial reporting on research awards for department management, PIs, funding & regulatory agencies. (20%)

• 3.1. Listens to and follow instructions given by Department Research Leadership and Grants Administrator II on how to monitor active award budgets.
• 3.2. Develop useful templates and reporting tools to keep the research staff abreast of changes and potential deficits that could have a substantial financial impact on department budget.
• 3.3. Clearly convey and discuss positive and negative budgetary implications to research staff regarding their research funding without supervision.

4. Periodic audit of transactions to ensure that the process meets guidelines for compliance and appropriate billing of standard of care studies. (10%)

• 4.1. Is able to relay accurate and concise information to research investigators and institutional liaisons requesting a price quote for radiology research imaging procedures.
• 4.2. Understands audit functions and utilizes this knowledge to ensure that billing is completed in compliance with established guidelines.

5. Support of departmental research team as needed for program expansion, review of existing practices, policy development and projects as requested by the Vice Chair and Department Administrator. (10%)

• 5.1. Develops own internal system for organizing, tracking and completing task and responding to request.
• 5.2. Ensures that all task assigned are completed or being worked on in a timely manner based on set deadlines by sponsor or supervisor.
• 5.3. Attends regularly assigned meetings and provides accurate information on meeting topics.

Additional Job Description

Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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