Executive Assistant - Hyderabad, TS

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

About JLL

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people, and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

What this job involves:

Business Support & Administration for Business heads to assist their meetings, attending calls, client coordination, and all. They will be scheduling such important calls also as per the business heads' needs as and when required. Actively manages the calendars, Overall understanding of business priorities to offer alternatives. Will support the business support functions such as coordinating trainings, link between Operations and HR and

Calendar, meeting, and travel management

• Actively manages the calendars.
• Overall understanding of business priorities to offer alternatives.
• With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from scheduling standpoint.
• Organizes travel arrangements; anticipates and co-ordinates point-to-point travel and logistics needs, include but not limited to directions, commuting time and ground transportation, passport, and visa processing.

 2. Supports business development activities

• Actively manages and administers clients contact/database, ensure the accuracy and timely input of new client contacts into the database.
• Ensuring timely closure of the HR/Business tasks assigned.
• Telephone answering and screening including cold calls for the Practice Area that the assigned Project Leader is responsible for.
• Coordinating with corporate IT for laptop, data card etc.
• Assisting finance in - PO Creation and data entry.
• Coordinate with Corporate team for HR and Administration activities.
• Updating the ethics tracker, learning calendar nominations and consolidation of R&R nominations.
• Training coordinator for planning and tracking trainings across the account pan India
• Support HR for resource hiring and be a link between Operations and HR partners

 JOB REQUIREMENTS

• A graduation degree
• Over 3-6 years of secretarial experience gained in professional services or multi-national companies.
• Experience in handling critical situations
• Excellent verbal and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)  

Sound like you? To apply you need to be:

• Strong interpersonal skills and able to work effectively with all levels of staff
• Excellent organizational skills, ability to set priorities, attention to details and is tenacious with follow-ups.
• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
• Team player, highly motivated, energetic, resourceful, and friendly.
• Service-oriented, flexible, and able to work under pressure.
• Demonstrates accountability and ownership.
• Reliable, timely and flexible

What can we do for you?

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. 

Budget: INR. 5.5 Lakhs CTC per annum

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.