UNIV - Accountant/Fiscal Analyst II - Department of Public Health Sciences - 135 CANNON STREET

Job Description Summary

Job Description: Performs accounting operations including procurement, travel reimbursements and general accounting duties supporting the Department. Works collaboratively with faculty and staff of the Department, MUSC Purchasing/Accounts Payable, outside vendors and other pertinent internal and external areas. Assists the Accounting/Fiscal Manager and Grant Administrator with monitoring project awards, prepares budget projections, financial statements, reports and complex analyses according to State, University and Sponsor procedures and regulations.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001035 COM PHS Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Responsibilities: 

25% Process travel and procurement requests for all faculty and staff including: coordinating domestic and international travel; processing travel reimbursements; purchase orders; purchasing card orders; purchase requisitions; miscellaneous transactions; and others as requested.

20% Assist in preparing proposal applications and pre-award budget preparation. Edit proposals for compliance with guidelines and format prior to submission to the ORSP for final review.

15% Route documents and obtain signatures and necessary attachments to process all travel and procurement requests. Ensure that proper spend categories and FDM are used. Ensure all backup documentation is attached in OurDay and WORKs.

10% Prepare monthly summary reports of research costs and create detailed grant activity reports for PI and departmental leadership. Review and analyze transactions of restricted and unrestricted accounts for exceptions and trends. Analyze audit reports, research discrepancies and any compliance issues. Assist with month-end and year–end activities.

5% Use OurDay to identify balances, commitments and expenditures and monitor compliance to approved MUSC budgets. Assist in the preparation and maintenance of all fiscal records to include expenditures, encumbrances, commitments and projected needs. Assists the Business Manager and Accounting/Fiscal Manager in the preparation of the annual budget and special budget requests. Conduct research in OurDay for problematic documents. Provide assistance with the closeout of all projects to include travel and procurement documents.

5% Assist with processing the accounts receivables and invoicing for the department network fees. Computes the network fees for DPHS and DCU, as well as non-DPHS accounts based on faculty/staff efforts on projects using the approved re-charge center rates. Process Internal Service Delivery forms and track account transactions to ensure payments are received and allocated properly against department network fee projects. Maintain the network fee database.

5% Ensure compliance with Cost Accounting Standards according to the Uniform Guidance and Institutional Policies. Communicate with the Office of Grants and Contracts Accounting as necessary.

5% Maintain database for pending and funded grants within the department. Maintain electronic files of all grants submitted.

5% Assist PIs with other support to include formatting, updating required award information and verifying efforts.

5% Other duties as assigned.

Minimum Requirements:

A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.

Additional Job Description

Minimum Requirements: A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees