Mental Health and Homeless Health Administrative Assistant - NSW St Vincent's Hospital Sydney

Job Description:

Position Title: Mental Health and Homeless Health Administrative Assistant
Employment Type: Permanent Full Time
Hours per week: 38 Hours
Position Grade: Administration Officer Level 6 (Year1-2)
Salary: $77,623.75 - $79,458.87 base salary per annum
Enterprise Agreement: The Named NSW (Non-Declared) Affiliated Health Organisations’ Health Employees Agreement 2019
Department Name: Mental Health and Homeless Health

About us:
St Vincent’s Hospital Sydney is a leading not-for-profit organisation providing health services to our community. Guided by our values of compassion, excellence, integrity and justice, we promote a culture of diversity and inclusion and empower our people to learn, grow and innovate.

Benefits of working at St Vincent’s include:
• Generous salary packaging and Fitness Passport for eligible staff
• Opportunity to access a wide of range of clinical and non-clinical education programs
• Supported post graduate opportunities within applicable fields
• Career development opportunities across the St Vincent’s Health Australia Network
• Employee Assistance Program
• Work/Life balance

About the role:
We have an exciting opportunity to work in a dynamic team leading our approach to the provision of quality care to clients of the Mental Health and Homeless Service. The Mental Health and Homeless Health Administrative Assistant will be responsible for providing administrative services and support for the daily and ongoing operational and strategic demands of the Mental Health & Homeless Health Clinical Director, Mental Health Service Manager and Homeless Health Service Manager. This includes but is not limited to: collecting accurate health care information, maintaining accurate documentation, handling general enquiries, provision of customer service, updating and managing patient database systems, diary maintenance, minute-taking of senior level committee meetings & management team meetings and other administration tasks. As an employee of the St Vincent’s Health Network, the successful candidate will ensure the relevant hospital/health network policy and procedures are always applied.

Diversity and Inclusion at St Vincent's:
St Vincent's is committed to employing a workforce that reflects the community we care for. We strongly encourage applications from people that are Aboriginal and Torres Strait Islander, culturally diverse, sexuality or gender diverse and/or living with disability.
Employment with St Vincent's is subject to you having current immunity status that complies with the Occupational Assessment, Screening & Vaccination against Specified Infectious Diseases - NSW Health Policy Directive (PD2023_022) or subsequent revisions in force. Appointment and ongoing employment will be subject to continued compliance with this policy directive.
About you:
We are seeking a skilled and energetic Administrative Assistant who possess a passion for person-centred care. We welcome applications from people who have experience working in a senior administration role, attention to detail and initiative.

Application Instructions:
To have your application considered you are required to upload a current CV/Resume as well as a separate cover letter/document addressing the ‘Selection Criteria’ as below. Internal applicants i.e. current employees of St Vincent’s Hospital or an entity of SVHA are required to apply via their Workday account.

Selection Criteria:
1. Personal integrity and demonstrated commitment to the Philosophy, Mission and Values of Mary Aikenhead Ministries and St Vincent’s Health Australia
2. Highly developed skills in the use of MS Office applications including Word, Outlook and Excel and electronic clinical information systems with minimum typing speed of 60 wpm
3. Demonstrated strong communication and interpersonal skills with demonstrated ability to develop and maintain strong relationships with internal and external stakeholders
4. Exemplary planning, organisational and time management skills
5. Demonstrated ability to work independently and as a member of a team whilst undertaking a diverse range of tasks with limited direction, within a high-pressure, high-volume work environment
6. Minimum two years’ experience working in a senior level administrative support role (personal assistant, executive assistant, office manager etc)
7. Demonstrated ability to adhere to and maintain confidentiality at all times and act with discretion
8. Demonstrated proficiency in secretariat duties for committees including taking minutes, preparing agendas, documentation and reports

Applications close on 09 July 2024

Position Description and Critical Job Demands Checklist:

Contact Details:

Inner City Health Administration Manager, Regan Gates and Lisa Gindein, 02 8382 1525, ICHPAdminManager@svha.org.au

Alternate Contact:

Closing Date:

9 July 2024 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct