UNIV-Administrative Coordinator-Engineering - Charleston

Job Description Summary

This position provides support to the Facilities Engineering and Construction Group. This person will direct and coordinate all aspects of document management and daily operations of the physical document storage area in the engineering services area for the MUSC enterprise. This will include responsibility for the oversight and direction of the automated document processing server systems with includes fixed and portable devices. MUHA and parts of the University are 24/7/365 operations and engineering documents must be available as needed.

This position also is the coordinator of space inventory and analysis. Responsible for operational activities associated with the MUSC, MUHA and related-entities space (building and room) inventory.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001167 Engineering

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

$37,860 - $53,957 - $70,054

Scheduled Weekly Hours

40

Work Shift

Job Description

This position provides support to the Facilities Engineering and Construction Group. This person will direct and coordinate all aspects of document management and daily operations of the physical document storage area in the engineering services area for the MUSC enterprise.  This will include responsibility for the oversight and direction of the automated document processing server systems with includes fixed and portable devices. MUHA and parts of the University are 24/7/365 operations and engineering documents must be available as needed.   

This position also is the coordinator of space inventory and analysis. Responsible for operational activities associated with the MUSC, MUHA and related-entities space (building and room) inventory. 

Job Responsibilities:

25% - Coordinates all archival activities by selecting, organizing, and maintaining all electronic and hard copies of design development and record drawings, specifications, submittals, samples, and technical reports of all active and inactive projects and feasibility studies.  Must utilize the appropriate technology for the specific document that provides the most appropriate format for its storage and retrieval.

20% - Maintains the room and building data files of the MUSC space inventory. Is competent in the use of the AiM software program to generate reports and queries to review data. Uses both regular surveys of space by building or departments and ad hoc reviews to maintain familiarity with space use and updates. Can generate routine reports of data as necessary. Responsible for accuracy of data.

20% - Prepares and organizes color-coded graphical reports in AiMCAD program from space survey data. Provides color-coded reports, as necessary, on building and space data. Critically assesses the color-coded reports prior to and after site visits. Assists the Drafter with maintaining the Floor Plan SharePoint site. Assists in the accuracy of as-built drawings through site verification visits and communication with your supervisor and/or Draftsperson.

15% - Assists MUSC project managers and shops, vendors, and outside architectural and engineering consultants with locating, evaluating, and providing the appropriate electronic and hard copies of requested documents.  Must exercise judgment with regards to which iterative document is most appropriate for the requested task.

10% - Critically assesses space data prior to, during, and after site visits. Notes and questions anomalies or data that appears unusual. Provides reports and analysis on key or significant space changes both procedurally and on demand. Provides routine reports, as necessary, on building and space data.

10% - Operates and oversees maintenance of multiple large format plotters, a production scanner, and a Xerox Altalink for the Drafting department.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Must be proficient in Excel. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent).

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees