Program Manager - Family Medicine Residency - FLORENCE MEDICAL CENTER

Job Description Summary

"Job Description Summary
Operating out of MUSC Health – Florence Medical Center, MUSC’s new Florence Family Medicine Residency Program will offer the Family Medicine Residency Program Manager the opportunity to develop and coordinate the day-to-day operations of new training program. The Program Manager will ensure compliance through the ACGME for the accreditation of the program. This position will report directly to the Family Medicine Residency Program Director, with dotted line reporting to the Corporate Graduate Medical Education Office.
Job Description
Responsibilities include:

Daily operations and logistics for the training program. Work closely with the Graduate Medical Education office to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.); work with the Program Director to organize lectures/materials needed for training/education of residents; manage the electronic residency management system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics; prepare reports of residents hours and activities for appropriate institutional and governmental agencies; manage and maintain all off-site affiliation agreements; maintain residents files; prepare and submit all necessary CME paperwork; serves as liaison with other departments and institutions.
Applicant recruitment. Responds to inquiries for the Residency Program; review, coordinate, compile each applicant’s academic record (application, Dean’s letters, academic transcripts, letter of recommendation, board scores, etc.); organize/implement computer assisted resident candidate selection departmentally via Electronic Residency Application System (ERAS); coordinates Residency recruitment dinners, set up recruitment schedules, facilitate candidates manage interview process for applicants from letter of interview through coordinating/scheduling interview visit; correlate ERAS computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP); plans and arranges social activities; coordinate/manage orientation to ensure smooth transition into MUSC hospital system. Maintains constant communications with applicants, faculty and resident throughout entire process.
Functions as department liaison with Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with Program Director to provide updates and process improvement. Attend meetings with GME office.
Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirement for program and institutions. Assists in development of new policies and procedures in response to new or revised policies. Coordinate preparations for accreditation site visit. Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required. Oversees conference schedules, specifically room arrangements.
Organize and manage residency rotation schedule. Manage the monthly call schedule changes for residents. Record call schedule and changes to Simon on call system and maintain current schedules.
Other duties as required or assigned including organizing guest speaker arrangements, facilitating off campus educational opportunities, record and report on M&M attendance, etc."

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC005057 FLO GME Family Medicine

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description Summary
Operating out of MUSC Health – Florence Medical Center, MUSC’s new Florence Family Medicine Residency Program will offer the Family Medicine Residency Program Manager the opportunity to develop and coordinate the day-to-day operations of new training program. The Program Manager will ensure compliance through the ACGME for the accreditation of the program. This position will report directly to the Family Medicine Residency Program Director, with dotted line reporting to the Corporate Graduate Medical Education Office.
Job Description
Responsibilities include:

Daily operations and logistics for the training program. Work closely with the Graduate Medical Education office to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.); work with the Program Director to organize lectures/materials needed for training/education of residents; manage the electronic residency management system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics; prepare reports of residents hours and activities for appropriate institutional and governmental agencies; manage and maintain all off-site affiliation agreements; maintain residents files; prepare and submit all necessary CME paperwork; serves as liaison with other departments and institutions.
Applicant recruitment. Responds to inquiries for the Residency Program; review, coordinate, compile each applicant’s academic record (application, Dean’s letters, academic transcripts, letter of recommendation, board scores, etc.); organize/implement computer assisted resident candidate selection departmentally via Electronic Residency Application System (ERAS); coordinates Residency recruitment dinners, set up recruitment schedules, facilitate candidates manage interview process for applicants from letter of interview through coordinating/scheduling interview visit; correlate ERAS computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP); plans and arranges social activities; coordinate/manage orientation to ensure smooth transition into MUSC hospital system. Maintains constant communications with applicants, faculty and resident throughout entire process.
Functions as department liaison with Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with Program Director to provide updates and process improvement. Attend meetings with GME office.
Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirement for program and institutions. Assists in development of new policies and procedures in response to new or revised policies. Coordinate preparations for accreditation site visit. Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required. Oversees conference schedules, specifically room arrangements.
Organize and manage residency rotation schedule. Manage the monthly call schedule changes for residents. Record call schedule and changes to Simon on call system and maintain current schedules.
Other duties as required or assigned including organizing guest speaker arrangements, facilitating off campus educational opportunities, record and report on M&M attendance, etc.

Additional Job Description

Education: Bachelor’s Degree or equivalent experience

Experience:  Prior experience Graduate Medical Education or in some field of education, (i.e. teacher/educator) preferred.Graduation from an accredited college or university or an equivalent combination of work experience and education required.
At least 3 years work experience in an academic healthcare environment required.
Must have working knowledge of computer and software applications including Microsoft Office.
Ability to work independently.
Excellent oral and written communication skills.
Ability to work effectively with all levels of personnel.
Strong analytic and problem-solving skills.
Excellent organizational skills.

 Licenses/Certificates: N/A

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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