Event Manager - Gurgaon, India

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

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The Event Manager role focuses on the delivery of quality meeting planning and execution services for a variety of clients as part of an end-to-end management solution. Whilst the role primarily focuses on logistic management, there may also be the need to provide creative support.

What You’ll Do on a Typical Day :

• Ongoing key operational client contact – act as the key client contact for the program including proposal creation and presentation, contracting, regular WIP reviews, ongoing engagement and customer concern as needed
• Ongoing Leadership and Management of support teams and/or coordinator(s) to deliver best results
• Source, Negotiate, Contract and Handle all vendors/suppliers for the meeting on the client’s behalf and ensure quality services at efficient rates
• Create and Handle critical path for the event(s) including key dates internally and externally
• Create, design and handle all aspects of the program (food and beverage, activities, transport, theming etc.)
• Attendee Management and associated aspects (initiations, itineraries, rooming lists, special needs, dietary requirements, attendee communications etc.)
• Coordinate, or handle, the air ticketing team for the event for seamless operations and client-facing engagement
• Facilitate all supplier payments including regular reporting on fund movements 
• Create and Handle the initial, negotiated, working and final budgets throughout the program in an accurate and timely manner
• Proactive management of the event, and account, profitability
• Full financial reconciliation post-event within defined SLA parameters
• Meet all deliverables and SLA’s, both internally and externally
• Understand and be compliant with all American Express policies

 What We’re Looking For :

• Minimum of 5 years confirmed event management experience
• Ability to work within budgetary parameters, meet critical deadlines, and handle multiple projects simultaneously
• Excellent communication skills, written, oral and interpersonal are critical with the ability and present and engage at a senior stakeholder level
• Ability to work with the corporate clients to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing
• Ability to reestablish and develop business from within existing client streams
• Air booking experience – preferred (Galileo, Saber GDS)

Location

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources to support mental and emotional health for you and your immediate family.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!