Property Administrator - Toronto, ON

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL is seeking a dynamic and customer-oriented individual to join our Property Management Team at one of newest client's downtown commercial portfolio. As a vital member of our team, you will serve as the primary point of contact for clients and tenants, making a lasting impression as the "face" of our property.

In this role, you will play a crucial part in ensuring the smooth operation of our buildings by efficiently handling tenant inquiries and providing exceptional administrative support. We will rely on your level-headedness and professional demeanor to handle sensitive and urgent requests.

If you thrive in a customer-centric role and have a keen interest in property management and real estate, this is an excellent opportunity to grow your career.

WHAT YOU’LL BE DOING:

• Answer incoming inquiries via email, calls, and in person, directing them to appropriate parties for optimal service.
• Provide general administrative and reception support for Property Management and Building Operations team.
• Assist with scheduling, resource bookings, tenant maintenance requests, correspondence, and managing confidential information.
• Perform clerical/administrative tasks as assigned, including mail collection and distribution.
• Maintain cleanliness of office common areas and order office supplies.
• Coordinate supplies and uniforms for Building Operations team, ensuring accounts are up to date and uniforms are tagged appropriately.
• Address vendor payment inquiries.
• Process invoices for assigned building, including matching purchase orders, coding invoices comply with budget schedules and compiling and verifying batches submitted accounting.
• Assist with accounts receivables when required.

WHAT YOU BRING:

• 2+ years of experience in an administrative role, with preference for real estate or property management experience.
• Relevant post secondary education preferred
• Proficient computer skills.  Microsoft Office – Outlook, Word, Excel, PowerPoint.
• Excellent customer service skills with ability to deal with tenant needs through both written and verbal communication
• Proven organizational and time management skills; able to cope with changing tenant needs and deliver successful results within agreed upon time frames.

WHAT’S IN IT FOR YOU:

• Join an industry leader and shape the future of commercial real estate 
• Deep investment in cutting-edge technology to power your work 
• Comprehensive and competitive benefits plan 
• A supportive, caring and diverse work environment designed for your growth and well-being 

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.