VFX Coordinator - Burbank, CA, USA

Job Posting Title:

VFX Coordinator

Req ID:

10092224

Job Description:

Walt Disney Studios is looking for a positive and reliable VFX Coordinator to support and join the VFX team. Responsibilities include screening incoming calls, managing the calendar, meetings, extensive travel arrangements, expense reports, organizing, and handling reroute requests for the VP, VFX.

Successful candidates must have prior experience in film production and VFX.

Responsibilities:

• Evaluate weekly Production Status Reports and perform comparative analyses of key shots and turnover/delivery dates with contracted information.

• Liaise between VFX Producer, studio executives, vendors, and attorneys to draft contracts for vendors and key VFX personnel. This includes gathering and reviewing all materials (bids, turnover, and payment schedules), and comparing contract language to previous contracts.

• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, vendor reels, e-mail correspondences, daily trade papers, and internet research).

• Manage and track digital submissions to and from vendors during post-production.

• Coordinate between studios, filmmakers, and vendors to arrange VFX reviews for select shows.

• Take notes at reviews, distribute notes to appropriate vendors, track shot progress, and ensure we stay on schedule for final delivery (for assigned films of VP, VFX).

• Manage VFX shared folders for assigned films, update film files with appropriate updated reports and lists as well as change orders.   

• Updates master production calendar for assigned films of VP, VFX involving updates on turnover, shooting, and final delivery dates from vendors.  

• Special projects as assigned require analysis and reporting of work processed through executive’s projects.   

• Acts as backup to department coordinator when needed to handle routing of purchase orders, invoices for approval, or other assignments as directed.    

Requirements:

• 1+ years of experience in film production and/or Visual Effects (VFX).

• Experience in managing a heavy-volume desk.

• File Maker Pro knowledge is strongly preferred.  

• Excellent organizational skills, and ability to handle multiple projects under deadline pressure.

• Strong communication skills, both written and verbal with customer service orientation and tone.

• Handles incoming calls from vendors as needed; coordinates administrative projects as directed.  

• Available to work evenings as needed.

• Knowledge of SAP procedures helpful

• Knowledge of Concur and travel procedures is helpful.

The hiring range for this position in Burbank, California is $51,300.00 to $66,300.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Disney Live Action

Job Posting Primary Business:

Disney Live Action

Primary Job Posting Category:

VFX Production

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-06-11