Executive Administrative Assistant , Global Technology & Innovation Communications - GM Global Technical Center - Cole Engineering Center Tower

Job Description

Work Arrangement

This role is categorized as hybrid. This means the successful candidate is expected to report to the Mountain View Technical Center in Mountain View, California, three times per week, at minimum.

The Role

The Executive Assistant to the Vice President and 4-person leadership team of the Global Technology and Innovations Communications Team will provide administrative support, ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.

The individual should appreciate a fast-paced, high-energy team and be adaptable to change. They should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to learn how communications impacts the company will be considered. This position is a unique opportunity to learn and grow into a career as a communications professional.

What You’ll Do - Responsibilities

• Administrative Support: Provide comprehensive administrative support to the Vice President of Communications and 4-person leadership team, including managing calendars, scheduling meetings, coordinating travel arrangements, and managing expenses.

• Project Management: Assist in the planning and execution of communication projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates as necessary.

• Technology Management: High proficiency in GM technologies, but also embrace new technologies, programs, applications, and tools to enhance productivity, including Microsoft Office Suite, CoPilot and project management software.

• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.

• Communication: Serve as a liaison between the Vice President and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.

• Team Coordination: Organize and facilitate team meetings, including preparing agendas, taking notes, and following up on action items. Oversee alias and channel management and ensure the Communications team is aligned and working efficiently.

• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.

• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.

• Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly.

Additional Job Description

Your Skills & Abilities (Required Qualifications)

• 5+ years admin experience supporting C-Suite 

• Bachelor’s Degree strongly preferred (or equivalent experience)

• Demonstrated high-level of integrity and discretion handling confidential matters.

• Demonstrated ability to operate in a fast-paced, dynamic environment.

• Ability to look ahead, proactive anticipation of leader and business needs.

• Demonstrated ability to work independently on projects in an ever-changing environment.

• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Highly proficient oral and writing communications skills.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

COMPENSATION: The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The compensation may not be representative for positions located outside of the California Bay Area.

• The salary range for this role is $80,100 - $122,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

• Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and individual performance.

Benefits:

• Benefits: GM offers a variety of health and wellbeing benefit programs. Benefit options include medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays, tuition assistance programs, employee assistance program, GM vehicle discounts and more.

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About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us 

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan incudes, the following benefits, in addition to many others:
• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values; 
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers.   We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an individual's protected characteristics. For purposes of this policy, “protected characteristics" include an individual's actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.  If you need a reasonable accommodation to assist with your job search or application for employment, email us at Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.​