Executive Administrative Assistant - PSC003

WellNow Urgent Care is here to help our patients get well. Founded in 2011 with just 12 locations, we have quickly grown to close to 200 locations across New York, Illinois, Indiana, Ohio and Michigan. Our growth-focused model positions us as one of the fastest-growing providers of quality urgent, virtual, and occupational care. WellNow is a part of TAG – The Aspen Group – a family of like-minded brands whose mission it is to empower our teams to deliver the best possible experience and care to every patient that walks through our doors, which means we have a rich bench of experts to collaborate with, borrow from and share wins with.

We are pleased to offer an opportunity to join our growing organization in Chicago, IL as an Executive Administrative Assistant.

This individual will manage schedules, help with correspondence, and act as a liaison both in and out of the office. In order to fulfill these tasks successfully, this individual must exhibit strong judgment, diplomacy, and discretion.

Responsibilities:

• Assist Sr. Executives in day-to-day activities, including the coordination and management of meetings and schedules, email management and other general office duties
• Coordinate executive communications when necessary, including taking calls and interfacing with vendors
• Manage information flow in a timely and accurate manner
• Monitor expenses and prepare required expense reports
• Coordinate travel and accommodation arrangements
• Help to develop presentation and reporting materials
• Assist in the preparation, formatting and proof-reading of internal and external reports and documents

Qualifications:

• Bachelor’s degree preferred
• Eight + years of professional experience providing administrative support in a fast paced environment required, with experience providing executive level support
• Exceptional organizational and analytical skills
• Strong customer service orientation and skills
• Proficiency in working with information and technology systems
• Good problem solving and decision making skills
• Ability to work independently
• Strong written and verbal communication skills
• Demonstrated competence in assessing priorities and managing a variety of activities in a time-sensitive environment and meeting deadlines with attention to detail and quality
• Demonstrated ability to work as an effective team member in a complex and fast-paced environment
• Demonstrated maturity and judgment

Salary: $90-95k