EMEIA Event Manager - contractor Spain

Job Description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 

 

Do you want to join an award-winning Travel, Meetings and Events Services team recognized widely across the industry as being best in class? The EMEIA Meetings & Events team has an opening for an Event Manager to take on the successful delivery of some of the largest events in the region. 

 

The opportunity

This position ensures the successful execution of internal and client facing events for the firm. This individual follows and promotes firm, business unit and department policies, guidelines and procedures.

 

This role involves working cross-border to successfully manage a variety of meetings and events across EMEIA for internal and external audiences. The individual will be responsible for venue sourcing, liaising with suppliers for proposals and quotes, rooming allocations, end to end event management, cvent, and administrative duties, whilst providing exceptional client service to our stakeholders. 

The individual must be passionate and enthusiastic about event management, have strong organisational skills and work calmly under pressure. Taking a proactive approach to all projects, the individual must have an eye for detail, be able to work on multiple projects concurrently and take responsibility for their own workload.

This role joins our Madrid team on a 6 month contract. 
 

Your key responsibilities

 

• Consult with meeting sponsor and/or requester to understand logistical requirements of the event 
• Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief ascertain all event requirements and suggest event solution(s)
• Comply and promote the firm Procurement policy
• Actively promote the overall objectives of the Travel, Meetings & Events Services team by supporting our overall strategy with every interaction with stakeholders
• Manage elements of delegate management using our firm tool, Cvent
• Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
• Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers
• Prepare initial event logistics budget and manage throughout the event lifecycle 
• Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
• Coordinate with Technology Support to arrange special event production and on-site technology. 
• Audit and submit for approval any program related invoices and provide full event reconciliation 
• Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur
• Ability to resolve any complex problems and effectively with minimal disruption, and using existing solutions 
• Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
• Take overall responsibility for the delegation and direction of the on-site support team, adjusting planning where necessary
• Assist in other areas of Meeting & Event Services as needed.
• Support and devise ideas/best practices to M&E team to drive process efficiencies as well as contribute creativity on special M&E projects
• Using M&Es Guidelines and Procedures, this individual makes recommendations to internal clients regarding location and logistics on various sized events and initiatives
• This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative. 
• Anticipates client’s questions and is prepared when dealing with internal clients.

Skills and attributes for success

To qualify for the role, you must have

 

• Must have a minimum two – four years of event management skills and experience
• Must be experienced with all Microsoft Office Tools with competency in the use of Excel and PowerPoint. Experience of using Cvent is desired.
• Excellent interpersonal and communication skills must be able to communicate clearly and with authenticity to senior leadership and stakeholders 
• Must be able to work independently with guidance 
• High level of attention to detail and strong organizational skills are essential, with the ability to prioritise effectively

 

Ideally, you’ll also have

 

• Requires knowledge and experience of running large, logistically complex Global events
• Good venue knowledge across the EMEIA region
• Knowledge of meeting industry software, including web registration applications, such as Cvent

 

What we look for

The right candidate will be personable and able to work well with stakeholders of all levels of seniority and across the EMEIA region. We’re looking for someone with intermediate experience that can grow into the role and take on larger, more complex events as they progress their career with us. A calm under pressure mentality is key, with a passion for event delivery and an ambitious nature.Events are international, so flexibility to travel when required is important. This is a fast-moving team, so a high energy individual with an innovative approach to Event Management will fit in perfectly!  
 

What we offer

 

As part of this role, you'll work in a highly integrated, global team with the opportunity and tools to grow, develop and drive your career forward. Here, you can combine global opportunity with flexible working. The EY benefits package goes above and beyond too, focusing on your physical, emotional, financial and social well-being. Your recruiter can talk to you about the benefits available in your country. Here’s a snapshot of what we offer: 

 

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

 

Please apply to this role only through the ‘Apply’ link (not through the local office). Your application will then be routed to the appropriate recruiting team.    

 

The exceptional EY experience. It’s yours to build. 

 

EY | Building a better working world 

 

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

 

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