Administrative Coordinator - 18 BEE STREET

Job Description Summary

The MUSC Foundation is a $747 million organization with a lean staff of fifteen people. We are searching for a candidate to assist the Foundation team in managing and supporting a variety of administrative duties.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC002075 UMA OTHR PAY MUSC Foundation CC

Pay Rate Type

Salary

Pay Grade

Health-25

Scheduled Weekly Hours

40

Work Shift

Job Description

Education

• Bachelor’s degree or equivalent work experience 

Qualifications

• Flexible, integrated business skills
• Ability to perform qualitative and quantitative analysis.
• Strong presentation skills and high standards of work quality
• Ability to organize information in understandable ways
• Ability to edit and proofread everything from emails, documents, presentations, and reports.
• Strong communication skills
• Highly organized
• Excellent attention to detail
• Good Microsoft Excel, Word, PowerPoint, and Teams skills
• Ability to learn various software platforms.
• Professional demeanor
• Inquisitive, diligent, self-directed
• Attitude of “No job too big or too small”

Job Description

Human Resources

20%

• Maintain all payroll records for MUSC and MUSCP's payroll departments.
• Track and record employee Leave Requests
• Ensure employee actions (recruiting, hiring, promotions, and separations) are processed in a timely manner.
• Monitor employee annual requirements.
• Distribute HR communications as needed

Office Management

20%

• Front line point of contact- answer incoming calls and welcome guests
• Check, open, and distribute incoming mail daily.
• Assist with the mailings of Accounts Payable and tax-related documents.
• Monitor inventory and order office supplies.
• Maintain Information Technology and asset inventory.

• Assist with Policies and Procedures management, including MUSC intranet updates.
• Distribute office communications as needed
• Manage Foundation credit card.
  • Payment request Processing for Foundation Office
• Manage Foundation interns

Board support

15%

• Record Committee meeting minutes.
• Board meeting support.
• Social Event planning and organization
• Assist with materials for quarterly Board and Committee meetings
   

Admin Support

20%

• Payment Request Processing for Foundation Office
• Prepare executive expense reports.
• Coordinate all requested meetings by Foundation leadership and team.

Staff Engagement and Development

10%

• Coordinate team building activities
• Create and maintain employee training plans and professional development in coordination with the leadership team.
• Support strategies implemented by leadership to improve employee engagement.
• Assist in departmental new hire orientation/training process as needed.

Property Management

5%

• Facilities management – Maintain office equipment and building maintenance.
• 18 Bee Street
• 176A/B Ashley Ave apartments
• Guest House
• Assist with 178 Ashley

Special Projects

10%

• Assist as needed on special projects.

Additional Job Description

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.  

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees