COMPLETE Executive Assistant to Market Leader - Denver, CO

OAKWOOD CORE VALUES

Earn Trust. Nothing works without it.

Do Good. Be kind and collaborative. Promote equity and be welcoming to everyone.

Drive Change. We must set the standard. Advance technology and sustainability, and implement visionary practices in all we do.

Be A Home. We strive to be more than a place to work – where people have a sense of belonging, work-life balance, and a true career path.

Open Doors. We are here to help our customers realize success, own homes they love, and create more opportunities for them down the road.

What will you do in this role?

Essential Duties and Responsibilities:

To coordinate, maintain, and provide exceptional attention to detail to our Denver Market Leader and various market senior leaders by performing the following:

• Executive/Personal assistant to the Market Leader and Market departmental leaders
• Maintains all NAHB accounts and enrolls staff in events
• Orders all supplies for Denver Market Offices. Alerts Source of New Community openings so they can be added to delivery rotation
• Coordinates employee Farewell gatherings
• Prepares personal and company expense reports
• Coordinates Denver Division Town Halls
• Coordinates Travel as needed
• Provide additional support to each Market (Denver, Utah, Colorado Springs, or Arizona) as needed
• Coordinates all trade partner gatherings (Vendor Town Hall, Vendor BBQ, Vendor Golf Tournament)
• Notary services
• Prepares training materials for all new sales hires
• Books POD deliveries for customer care warranty work and maintains company account
• Codes and submits weekly Sales Invoices
• Coordinates Retreats and Summits (unrelated to Pat Hamill and Harman Hall)
• Maintains rates and relationships with hotels and venues we use as a company
• Communicates with and maintains a relationship with the company travel agent
• Books travel for and remain in contact with out-of-town candidates. Also, submit their travel expenses (Uber, Hotel, etc.)  for reimbursement
• Maintains Corporate AmEx card and expenses
• Serves as backup for Personal Assistant to the CEO and Homebuilding President in their absence
• Serves as backup for the Front Desk as needed
• Coordinates and enrolls staff for out-of-state seminars
• General Admin Duties (Business cards, errands, covering front desk as needed, lunch ordering, Notary services).
• Perform related projects as assigned by either director
• Maintain compliance with all company policies and procedures

You Have:

• High school diploma or GED required plus 5 year’s administrative experience preferred
• Excellent computer proficiencies in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Experience providing travel arrangements, processing invoices and expense reports for payment, and scheduling meetings on and off sites.
• Excellent verbal and written communication skills, including communication with internal and external customers.
• Ability to follow policies and procedures and suggest changes when inefficiencies are noticed.
• Ability to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and complete assignments according to instructions, prescribed routines, and standard accepted practices.

You Might Also Have:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 25 pounds.
• Must be able to talk, listen and speak clearly

Benefits & Perks

• Comprehensive benefits package includes Medical, Dental, Vision, FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP
• Time Off benefits include Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, refresh, floating holidays, and parental leave
• Flexible work-from-home options (depending on position)
• Home purchase discount
• Tuition Reimbursement
• Expected Salary: $65,000 - $70,000 Annual Salary - This position is eligible for additional performance incentives.
• All benefits are subject to qualification and hire dates.

Physical Requirements

• Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Must be able to lift and carry up to 25 pounds.

Business Unit -