COMPLETE Executive Assistant - Burbank, CA, USA

Job Posting Title:

Executive Assistant

Req ID:

10066484

Job Description:

Marvel Studios is seeking a motivated, highly organized, and diligent individual to assist and support the operation of the Marvel Studios Visual Effects & Post Production Features Departments. The assistant will perform key duties for several executives in a demanding and fast-paced environment.

Responsibilities:

• Update and maintain calendars for VP, Visual Effects & VP, Post Production (Features); schedule meetings and phone calls (including sending out and managing calendar invites)

• Answer phones and handle call lists

• Book travel (flights, hotels, car services), as needed

• Manage and submit expense reports

• Coordinate processing and distribution of production paperwork (call sheets, production reports, SAG sheets, wrap reports, crew lists, etc.)

• Gather, track, and enter various production-related data on multiple platforms

• Curate databases and maintain established relationships with vendors

• Aid in crew onboarding

• Work collaboratively with admins across other Marvel Studios and Disney departments

Basic Qualifications:

• Experience supporting a production executive, either in a studio or on-set preferable

• Physical or Post Production experience preferred, either in a studio or on-set

• Proficiency in scheduling meetings, coordinating and organizing calendars for multiple executives

• Experience booking travel preferred

• Familiarity with production paperwork (call sheets, production reports, schedules, crew lists, etc.)

• High level of integrity in handling proprietary and confidential information; promotes confidence with other employees in handling critical and sensitive data

• Excellent oral and written communication skills

• Ability to work calmly, professionally, and collaboratively, under pressure, and with a variety of personalities, including the Marvel and Disney teams, production companies, and vendors

• Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment.

• Self-starter, with a proactive can-do, solution-oriented mentality

• Strong Experience and knowledge of Outlook, Excel, and Word are necessary

Preferred Qualifications:

• Bachelor's degree or equivalent work experience

The hiring range for this position in Los Angeles, California is $52,400.00 to $70,200.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Marvel Live Action

Job Posting Primary Business:

Marvel Live Action

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2023-10-24