Receptionist - Taipei, Taiwan, China

How We support the Whole You: 

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

• Group Insurance Plan
• Annual Leave
• Labor Insurance
• National Health Insurance
• Employee Welfare Committee
• Employee Assistance Programme (EAP)

What this job involves –

The Receptionist / Admin Assistant will assist the Facilities Coordinator with receptionist and administrative services to on-site team.

• 【Front Desk Services】

  ·       Greet visitors, answer incoming calls, and provide general information and assistance to guests and employees. .

  ·       Set up meeting rooms with necessary equipment and supplies, ensuring they are clean and organized for scheduled meetings.

  ·       Responsible for handling incoming and outgoing mail, sorting and distributing it to the appropriate recipients.

  ·       Maintain and replenish first aid supplies, ensuring the availability of necessary items for emergencies.

  ·       Manage the Ubigreen system according to the deployed modules, ensuring data accuracy, and generating reports as required.

  ·        Maintain and organize pantry areas, restock supplies, and ensure cleanliness. 

  ·       Download electronic government documents, ensuring timely and secure access to important information.

  ·       Oversee the inventory, maintenance, and repair of office equipment to ensure smooth operation and availability for employees.

  ·       Coordinate the production of company chops (excluding stationery chops) for all branches, ensuring accuracy and compliance with relevant guidelines.

  【Office Equipment and Supplies Management】

  ·       Conduct the annual stock take of company assets, including equipment, furniture, and supplies, ensuring accurate records and efficient management of assets. 

  ·       Manage the procurement, storage, and distribution of office supplies and stationery, ensuring adequate stock levels. 

  ·        Ensure the cleanliness and proper maintenance of the fish tanks in the office (including feeding the fish, monitoring water quality, and arranging necessary maintenance or repairs.)

  ·       Assis with event setup and dismantling to ensure smooth operations and a well-maintained workspace.

  ·       Maintain and track furniture and office equipment, including coordinating repairs, replacements, and relocations as needed to support a functional and comfortable work environment

  【Financial Processes】

  ·        Manage the account receivable and payment process, ensuring accurate and timely invoicing.

  【Others】

  ·       Other Duties Assigned by the Local Head of CS: Undertake additional tasks as instructed, contributing to the smooth functioning of the department.

Interested?  An ideal candidate would need to have the following qualifications

Desired experience and technical skills

Required

• Basic English reading and writing skills
• Familiar with and able to operate Word, Excel and Power Point.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.