North America Assets Manager - West Chester, OH

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves:

Manage the assets in Cincinnati sites ensuring they are properly accounted for and reflected in the client’s books according to the JLL Assets Handbook and the client’s policies. Manage the furniture warehouse operation to guarantee an adequate supply to support project work, in line with JLL Fixed Assets Management Handbook and the client’s policies. Develop and implement warehouse policies and procedures to ensure efficient and accurate operations. Planning, coordination, and performance management of furniture vendors.

What your day-to-day will look like:

Warehouse Operation

• Develop and implement a process for tracking JLL managed fixed assets, including property, and equipment. Maintain accurate records of asset details. Regularly update asset registers and databases to ensure data integrity and compliance with accounting standards.
• Continuously evaluate and improve asset management processes, systems, and procedures. Analyze data and metrics to identify opportunities for cost savings, operational efficiency, and enhanced asset utilization. Implement technology tools or software solutions to automate asset tracking, data management, and reporting tasks.
• Ensure that all asset counts required by the client’s policies are carried out on time and as per JLL Fixed Assets Management Handbook.
• Review asset retirement and transfer to guarantee that the books are up to date and in compliance.
• Support quarterly and annual reporting for auditors. Prepare audit schedules relating to Fixed Assets and assist the auditors in their inquiries.
• Conducts regular physical inventory counts of Fixed Assets. Recommend to management whether fixed assets should be disposed of. Investigate the potential obsolescence of Fixed Assets. Conduct periodic impairment reviews for Fixed Assets.
• Maintain an updated asset database, ensuring that physical inventory matches 100% with system data.
• Collaborate with appropriate service lines to implement solutions that support the circular economy and sustainability goals. Promote/advocate for sustainable furniture reuse.
• Ensure that all furniture is sustainably managed and aligned with Zero Waste to Landfill initiatives.
• Establish controls to properly categorize all furniture as fixed asset or expense.
• Manage the budget for warehouse operation.
• Guarantee compliance with safety regulations and JLL safety policies.

Manage the relationship with furniture vendors.

• Establish a strong relationship with all supplier partners for facility ancillary furniture and workstation systems.
• Monitor the performance of furniture vendors, including vetting performance management, business reviews, product quality, delivery requirements, service/installation quality and cost efficiency.
• Liaise with internal and external parties to provide vendor and program information and resolve vendor’s performance concerns.

Teamwork

• Participate in the development and distribution of best practices and process documentation for assets management.
• Foster positive partnerships with Facilities, PDS, Design, Sourcing, RPM and OP to support requests for furniture changes, for both expense and capital project work.

Required Skills and Experience:

• Bachelor’s degree in accounting or finance ideally
• A minimum of 3 years of related experience
• CPA or Certification as Fixed Asset Specialist (CFAS) preferable
• Knowledge of US GAAP and IFRS for fixed assets
• Knowledge of commercial workstation systems preferable
• Experience with warehouse operations and inventory management
• Highly organized and able to demonstrate high level of performance.
• Familiar with project management and scheduling
• Experience in Software Tools: MS Office Products, very strong Excel skills
• Ability to work independently with minimal supervision
• Excellent English skills, both written and spoken
• Cultural sensitivity to work with people across multiple countries.
• Drive to resolve issues, take initiative and exceed goals.
• Reporting processes
• Teamwork
• Working independently
• Desire to work within a diverse, collaborative, and driven professional environment.

Physical Activities

• Enters and locates information on a computer.
• Periodically physically verifies assets in the sites and storage buildings.
• Communicates with customers, vendors, or team members through videoconference, in person and/or electronic mail.

Travel

• This position is on-site 5 days a week.
• Minimal travel required.
• Occasionally travels within Cincinnati sites and the storage facilities.

Location:

On-site –Cincinnati, OH, West Chester, OH

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.