Assistant Facilities Manager - Sydney, NSW

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this job involves

Manage the facilities management of the Leased Premises within the designated PayPal portfolio.  Develop sound working relationships with key client staff.  Manage the day-to-day client activities for the assigned facilit.

This position will assist the Regional Account Director to deliver the full range of services to the Client.

• Managing & inspiring your team
  • Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
  • Ensure high staff morale, trust and work ethics
  • Training & Development of team members

• Partnering with the Client/Stakeholder(s)
  • Proactively engage stakeholders to ensure that on site client’s expectations are met
  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation

• Facilities Management Services
  • Management of Facilities as designated by the Regional Account Director
  • Ensure compliance with statutory regulations on fire, health and safety standards
  • Recommend continuous quality improvement practices and implement Industry Best Practice operations
  • Implement building procedures and performance measures and ensure they are maintained at all times
  • Ensure all Critical Environment (CEM) requirements are met
  • Review existing operations regularly to reduce costs and improve operational standards
  • Ensure disaster recovering and business continuity plans are implemented and maintained

• Ensuring everyone stays safe
  • This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.
  • Report and escalation of WHS near miss/good catches and incidents in accordance with CMO reporting tool and escalation matrix.    

• Keeping an eye on the Site & Operations
  • Recommend continuous quality improvement practices and implement Industry Best Practice operations
  • 24/7 emergency call support and site attendance is required

• Use and maintain the facility database
  • Preparedness to develop a strong understanding of the various facility management database systems
  • Complete, update and maintain applicable web based management information systems, including uploading various property documentation
  • Ensure all data is held accurately in our systems to allow payment in a timely manner

• Limiting Risk to JLL & PayPal
  • Ensure the JLL Operational Risk Management (ORM) program is implemented and maintained.
  • Ensure escalation procedures and incident reporting procedures are implemented and maintained
  • Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines,  procedures and strategies

Sound like you? Why don’t you apply? To apply you need to be:

A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client. An engaging facilities and people manager who thrives on inspiring and developing their team.

Proactive with a keen eye for detail and the ability to balance multiple priorities. Possess a can do attitude with proven ability to build and maintain relationships.

• Min. Bachelor’s degree in facilities management, building, business or  3 years + experience in facilities, property management, or related field
• Leadership skills and ability to liaise effectively with all stakeholders to successfully deliver projects
• Has experience working in critical environments & facilities
• Knowledge of HS&E requirements
• Knowledge of vendor management for specialized services
• Has an understanding of basic technical aspects of property
• An Australian Citizen

Key skills

• People Management Capability and experience
• Strong communicator – Good presentation skills and possesses strong verbal & written communication skills 
• Passion for quality – has an eye for detail to make sure the best delivery of services
• Self-motivated & Confident – able to adapt to rapidly changing situations
• Strongly goal-oriented – able to focus on meeting all performance targets
• Is a team player – able to cooperate and work well with others to meet targets

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number LMREQ343875

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.