Facilities Coordinator - Forest Hill, VIC

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We have an exciting opportunity for a motivated and enthusiastic Facilities Coordinator to work onsite with one of the most recognisable tech companies in the world, based in Forest Hill. As the Facilities Coordinator you will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight and helpdesk. You will also be required to provide administrative support to the team.

This role will assist and support the team to ensure that they deliver the very best service and services at all times and assist in the management of the workplace accordingly. 

Here's a snapshot of what will keep you busy:

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works & JLLOnsite inductions).
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Manage all invoices, request invoices from vendors and ensure that all invoices for all Australian sites are submitted on time and tracked till payment.
• Event Support & Coordination as required.
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times. 
• Seek ways to constantly reduce costs and improve operational standards.
• Ensure that pantry, office supplies and vending machine items are always in stock.
• Provide FM support for meeting room bookings where required. 
• Assist in the implementation and management of property risk management program. 

Sound like the job you are looking for? Before you apply it's also worth knowing what we are looking for:

Our ideal candidate thrives on dealing with a multitude of people, including clients, contractors, & colleagues. We are seeking someone to bring their positive attitude, excellent management skills, strong admin skills and natural spark to this position. You will be a strategic thinker who is capable of dealing with ambiguity and solve complex problems effectively. 

• Prior experience in facilities, property management, hospitality or related field preferred. 
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous. 
• Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous. 

What can you expect from us?

You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Apply today! 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Apply now on our careers website, quoting the reference REQ345088.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.