Facilities Coordinator - Bayan Lepas, Malaysia

JLL supports the Whole You, personally and professionally.

Facilities Management

• The Facility coordinator must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.  

• Responsible for site facilities operation.

• Establish Building Employment services Operational procedures and roll out for site staff

• Responsible for delivery of services in accordance with Client Management SLA

• Ensure compliance with all governmental regulations

• Initiative strategies  to reduce the  Building operation repair cost.

• Manage all  in house/contract vendors to carry out the job as per SLA.

• Initiate and maintain Preventive Management Program

• Responsible on the  follow up  BAC/AR closure as per SLA

• Operation improvement. (To manage day to day operation and issues arise)

• Execute minor projects and coordinating with contractors/vendors.

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Client/Stakeholder Management

• Manage the key client team representatives effectively to ensure that expected service levels are achieved

• Build strong working relationships with key client representatives .

• Coordinate with stakeholders to ensure smooth delivery of programs and procedures

Procurement & Vendor Management

• Review the service practices of  in house/contractors to deliver quality work practices and documentation. 

Risk Management

• Protect the health and safety of staff and others. 

• Ensure compliance with JLL programs and audit programs 

Site Operations

• Plan and take responsibility for smooth operations of all Civil works pertaining to the facility

• 24/7 emergency call support and site attendance is required

• Manage  building scope and projects to ensure the quality and deliverables within the stipulated time

• Develop and implement innovation programs and processes that reduce  costs, increase productivity and savings .

• Achieve Key Performance Indicators and Service Level Agreement targets

Emergency Call Out

• Stand by 24*7 for all emergency call outs prepare incident reports

• Coordinate appropriate action for rectification including preliminary analysis of fault

Education and experience

• Min. Diploma in engineering, facilities management /or 3 years’ experience in facilities, property management, hospitality or related field. Experience  working in building management will be an added advantage.

• Excellent management and organizational skills, and  good at meeting deadlines.

• Good Interpersonal skills

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

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