Sourcing Excellence Coordinator - Warsaw, POL

Sourcing Excellence Coordinator

Position Overview:

JLL is seeking a highly motivated and detail-oriented Sourcing Excellence Coordinator to support our operations with expert-level organizational and communication skills. The successful candidate will be responsible for the preparation and coordination of a variety of internal communications and training materials in a fast-paced environment. This includes, but is not limited to, Town Hall meetings, newsletters, SharePoint content management, slide decks, reporting, and direct communication with our diverse team members.

Key Responsibilities:

• Meeting Coordination: Schedule and organize internal and external meetings, ensuring all parties are informed of time, location, and agenda in a timely manner. Oversee the calendar of events to avoid conflicts and optimize the use of time.
• Documenting Actions: Document key actions and decisions from meetings, distribute minutes promptly, and follow up on action items to ensure completion.
• Town Hall Preparation: Coordinate logistics for periodic Town Hall meetings, including scheduling, material preparation, and post-event follow-ups.
• Newsletters: Produce and distribute compelling, engaging newsletters to keep the team informed of relevant news, updates, and best practices.
• SharePoint Update: Manage and update the SharePoint site on a regular basis, ensuring that all materials are current, accurate, and easily accessible to the team.
• Slide Decks: Design and create informative and visually appealing slide decks for a variety of internal and external presentations.
• Reporting: Generate regular reports detailing various aspects of the sourcing department's activities; ensure reports are accurate, comprehensive, and delivered on time.
• Communication with Team: Serve as a point of contact within the team for information sharing, addressing concerns, and fostering a culture of open communication.
• Training Materials and Coordination: Develop, revise, and coordinate training sessions as part of the Learning & Development (L&D) program. Ensure materials and sessions are updated, relevant, and tailored to improve team performance and expertise.

Qualifications/Skills:

• Proven experience in a similar role, with a strong focus on coordination, planning, and information dissemination.
• Exceptional data and information presentation skills, with proficiency in PowerPoint and other Microsoft Office applications.
• Impeccable attention to detail and an eye for quality in all forms of communication and documentation.
• Strong communication skills, both verbal and written, with the ability to tailor messages to different audiences.
• English language proficiency at a C1 level or equivalent, as per the Common European Framework of Reference for Languages.
• Ability to manage multiple tasks and projects simultaneously with a commitment to meeting tight deadlines.
• Experience with SharePoint and other content management systems.
• Capacity to work autonomously and collaboratively as part of a diverse and dynamic team.

Educational Requirements:

• Bachelor's degree in Business Administration, Communication, or a related field, or equivalent work experience.
• Additional certifications in design, communication, or project management considered an asset.

What we offer:

• Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance)
• Hybrid work model
• Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective
• Opportunity to demonstrate your own initiatives
• Opportunity to participate in training and development programs
• Friendly and supportive company culture

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.