Associate Occupancy Planner - Cincinnati, OH

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are looking for an Associate Occupancy Planner to join our Occupancy Planning and Management team in Cincinnati, OH. This is an onsite position.

As an Associate Occupancy Planner, you will be required to understand at the campus level, how much space is currently available, the workplace conditions and headcount projections by local business unit. You will be responsible for tracking, analyzing, and updating space data and using this information to develop scenario and occupancy plans for our client’s portfolio in a designated region.

Essential Functions

• Function as the POC for site and campus level customer space requests, planning questions and attend all meetings for major renovation projects, small projects and project moves
• Contribute to strategic planning ideas with other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues
• Contribute to the development of migration plans and sequencing of group-level moves / relocations
• Develop preliminary program requirements for each department and building
• Provide site stacking diagrams by location, by building and by floor
• Understand the principles behind Hybrid work and Design for Attendance and review all presented solutions against corporate guidelines
• Lead utilization studies including deploying sensors, performing manual observations, and tracking badge swipe data

Data Management and Reporting

• Ensure data accuracy by participating in audits (including seat assignments, occupancy, vacancy, labs & equipment)

• Present audit data to Senior Occupancy Planner

• Provide data for the quarterly site books, monthly auto pilot calls and ad-hoc reporting as needed : data includes headcount projections, supply and capacity information, status of major initiatives (as related to space) for your site,  group block and stack plans, and attendance reports

• Manage and maintain CAFM data to ensure accuracy of reporting

• Track and report projected versus actual seat counts

• Report the current supply and capacity, and forecasts inventory changes for a rolling three-year period

• Forecast order of magnitude scopes for the development of schedules and budgets for project moves planned to occur based on stacking plans/strategy

• Measure, monitor, and report cost saving and value-added contributions

Relationships

• To foster critical relationships between various individuals and organizations communication channels will exist with:

  • Occupancy Planner(s) at other customer sites to review and resolve geography-specific forecasts, needs, concerns, issues, and migration to and from other sites

  • JLL One Team to review stacking strategies and project moves that impact stacking plans and or site strategy.

  • Between various individuals and organizations such as department managers and/or administrative assistants to collect seating assignments

Education, Experience and Skills

• 1-2 years work experience within facilities, space planning, occupancy management, or CAD/CAFM related roles

• A Bachelor’s Degree in Architecture, Real Estate, Interior Design, or related field is preferred

• Familiarity with office utilization, office design principles and trends such as hybrid work, design for attendance and occupancy sensors

• Attention to detail and accuracy - particularly numbers and spatial creativity

• Ability to tell a story through data by gathering and analyzing data in a clear and concise manner to project teams

• Proficient in excel and power point  

• Proficiency in AutoCAD and FMS are desirable

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.